HR Admin Executive

M-STARS ENGINEERING & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering and construction firm in Singapore is seeking an experienced HR Administrator to manage recruitment processes, coordinate onboarding, and oversee HR operations. The ideal candidate should have at least 2-3 years of administrative experience, preferably in the construction industry, and proficiency in Microsoft Office Suite. This role offers a dynamic work environment with opportunities for professional growth.

Qualifications

• Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
• Experience with procurement and accounts support is preferred.

Responsibilities

• Manage end-to-end recruitment process, including job postings, screening, interviewing, and selection.
• Coordinate the onboarding process for new employees, ensuring all necessary documentation is completed.
• Oversee work pass applications and renewals for foreign workers.
• Handle employee grievances and disciplinary actions.
• Facilitate employee engagement programs to foster a positive workplace.
• Assist in the implementation of performance appraisal systems.
• Monitor and track employee performance metrics.
• Manage payroll processing, including timesheet verification.
• Administer employee benefits programs.
• Oversee daily office operations, including procurement and maintenance.
• Assist with preparation of statutory reports.
• Maintain accurate HR records.
• Provide administrative support to senior management.

Skills

Microsoft Office Suite

Organizational skills

Time management

Independent work

Teamwork

Education

O level or equivalent

Job description

Responsibilities

• Manage end-to-end recruitment process, including job postings, screening, interviewing and selection.
• Coordinate the onboarding process for new employees, ensuring all necessary documentation and induction programs are completed.
• Oversee work pass applications and renewals for foreign workers, ensuring compliance with Ministry of Manpower (MOM) regulations.
• Handle employee grievances and disciplinary actions in line with company policies and legal requirements.
• Facilitate employee engagement programs and activities to foster a positive workplace environment.
• Assist in the implementation of performance appraisal systems and support managers in conducting appraisals.
• Monitor and track employee performance metrics, identifying areas for improvement and development.
• Manage payroll processing, including timesheet verification, leave management, and salary disbursement.
• Administer employee benefits programs, ensuring compliance with statutory requirements such as CPF contributions, medical insurance, and other employee welfare programs.
• Oversee daily office operations, including procurement of office supplies, maintenance of office equipment and coordination of facility management.
• Assist with preparation of statutory reports, such as CPF submissions, tax filings and other government-related documentation.
• Maintain accurate HR records, including employee files, attendance records and training logs.
• Provide administrative support to senior management, including preparing reports and correspondence.

Qualifications

• Minimum O level or equivalent
• Minimum 2-3 years of experience in an administrative role, preferably within the construction industry.
• Experience with procurement and accounts support is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, etc,)
• Ability to work independently as well as in a team environment.
• Strong organizational and time management skills, with the ability to manage multiple tasks simultaneously.