HR & Admin Executive

SUZHOU YUANLIN PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A company in Singapore is seeking an HR specialist to manage recruitment, employee records, payroll, training, and compliance with labor laws. The role includes office administration tasks such as managing operations and organizing travel. Ideal candidates should have a strong background in HR practices and be proficient in handling employee inquiries and grievances. This position offers opportunities to contribute to employee development and maintain a positive workplace culture.

Responsibilities

• Conduct manpower planning and manage job postings and interviews.
• Maintain employee records, manage leave, and handle confirmations.
• Prepare monthly payroll and administer employee benefits.
• Coordinate training and support career development initiatives.
• Handle employee inquiries, enforce policies, and assist in conflict resolution.
• Ensure compliance with labor laws and manage HR policies.

Job description

1. Human Resources (HR) Responsibilities

Recruitment & Staffing

• Manpower planning
• Job posting, shortlisting, and interviewing
• Hiring and onboarding new employees
• Prepare offer letters and employment contracts

Employee Records & Documentation

• Maintain employee files and HR database
• Manage personal details, leave records, and attendance
• Handle employee confirmations, transfers, and resignations

Payroll & Benefits

• Prepare monthly payroll
• Manage overtime, allowances, and deductions
• Handle EPF/CPF, SOCSO, ESI, insurance, or other statutory contributions
• Administer employee benefits and claims

Training & Development

• Coordinate training programs
• Track employee performance and appraisals
• Support career development initiatives

Employee Relations

• Handle employee inquiries and grievances
• Enforce company policies and discipline
• Support conflict resolution and welfare activities

Compliance & HR Policies

• Ensure compliance with labor laws
• Prepare and update HR policies and procedures
• Handle audits and inspections

2. Administration (Admin) Responsibilities

Office Administration

• Manage office operations and daily activities
• Handle correspondence, emails, and phone calls
• Maintain filing systems (physical & digital)

Facilities & Asset Management

• Manage office supplies and equipment
• Coordinate maintenance, repairs, and utilities
• Track company assets and inventory

Travel & Logistics

• Arrange staff travel and accommodation
• Manage company vehicles and drivers

Meetings & Events

• Organize meetings, trainings, and company events
• Prepare meeting rooms and minutes