HR Admin Executive

JR LIFE SCIENCES PTE. LTD.; Singapore; On-site; SGD 33,000 - 41,000; Full time

Benefits offered by this job

Annual leave

Medical & wellness benefits

Staff purchase discount

Birthday voucher

Job summary

JR LIFE SCIENCES PTE. LTD. in Singapore is seeking an HR Executive to manage the full recruitment cycle, onboarding, payroll support, and HR record-keeping. The role also covers work pass administration, staff welfare, and daily office operations.

The ideal candidate holds a Diploma in HRM with at least 2 years of HR experience, fluent English and Chinese, and strong organisational skills to handle multiple HR tasks efficiently.

Qualifications

• Diploma in Human Resource Management or equivalent.
• At least 2 years of HR experience.
• Solid knowledge of HR practices and employment regulations.
• Proficient in English and Chinese.
• Strong administrative, organizational and time-management skills.
• Excellent interpersonal and communication abilities.
• Proactive, adaptable, detail-oriented and accurate.
• Experience with HR systems; Whyze is an advantage.

Responsibilities

• Manage end-to-end recruitment process including postings, screening and interviews.
• Handle onboarding/offboarding and staff orientation.
• Administer work pass management and HR records.
• Maintain confidentiality of HR data and filing of records.
• Prepare HR documents such as contracts, letters and policies.
• Track attendance records and ensure accuracy.
• Assist with payroll verification, data entry and computation.
• Support HR initiatives and employee engagement programs.
• Oversee daily office administration and facilities operations.
• Coordinate staff inquiries and government grants or insurance matters.
• Submit statutory reports and surveys; monitor office resources.
• Assist in other duties as assigned.

Skills

Recruitment

Onboarding

HR Administration

Payroll

Records management

Bilingual EN-CN

Education

Diploma in HRM

Tools

Whyze HRIS

Job description

Job Description

1. Manage the end-to-end recruitment process, including job postings, resume screening, interviews, and coordination with hiring managers.

2. Handle all staff onboarding / offboarding matters including staff orientation.

3. Administer all aspects of work pass management.

4. Maintain accuracy and confidentiality of the HR database.

5. Ensure proper documentation and filing of HR records.

6. Prepare and issue HR-related documents, such as contracts, letters, and policies.

7. Track and manage staff attendance records, ensuring accuracy and timely updates.

8. Address employees’ inquiries and feedback in a timely manner.

9. Assist with claims submission, government grants, insurance matters, and related processes.

10. Prepare and submit statutory reports and surveys required by regulatory bodies.

11. Support payroll processing, including document verification, data entry, and computation.

12. Assist in implementing HR initiatives and projects to enhance employee engagement.

13. Oversee daily office administration, including managing the main telephone line, visitor reception, and meeting room arrangements.

14. Monitor and optimize office resources, including stationery, pantry supplies, office maintenance, and equipment procurement.

15. Perform any other related duties as assigned.

Job Requirements

1. Candidate must possess at least Diploma in Human Resource Management or equivalent.

2. At least 2 years of working experience in the related field.

3. Sound knowledge of HR practices and employment regulations.

4. Proficient in both English and Chinese to communicate effectively with Chinese-speaking employees.

5. Strong administrative, organizational, and time management skills.

6. Excellent interpersonal and communication abilities.

7. Proactive, adaptable, solution-oriented mindset, detail-oriented with a high degree of accuracy.

8. Proficiency in HR systems; experience with Whyze is an advantage.

Working Hours

5-day work week (8.30am to 6.00pm)

Salary Package

$3000 to $3700 depending on skills and working experiences

Staff Welfare

Annual leave + Medical and wellness benefits + Staff purchase discount + Birthday voucher