HR & Admin Assistant (Contract)

SINGAPORE SAFETY DRIVING CENTRE LTD; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

SINGAPORE SAFETY DRIVING CENTRE LTD is seeking an HR Administrative Assistant to support daily HR operations at our Singapore facility. You will handle recruitment reports, track employee records, and process leave applications to ensure smooth HR functions.

Responsibilities include organizing HR documents, maintaining probation and training records, managing locker access, and assisting with recruitment activities and ad-hoc projects as needed.

Qualifications

• Experience in HR administrative tasks is preferred.
• Familiarity with recruitment reporting and employee records.
• Ability to process various types of leave and maintain accurate tracking.

Responsibilities

• Organize and file HR documentation to maintain accurate records
• Prepare and submit recruitment activity and headcount reports to support workforce planning
• Maintain shared HR tracking records for employee probation, training progress, and employment status to monitor staff development
• Monitor and document staff disciplinary records to ensure compliance with company policies
• Administer employee leave applications and process various leave types including unpaid, medical, urgent, childcare, and reservist leave to ensure accurate leave management
• Verify medical certificates and supporting documents for leave approval
• Prepare reservist-related documentation and print necessary forms as required
• Manage locker key inventory by issuing keys, investigating missing keys, and reorganizing locker allocations to maintain security and order
• Update staff profiles on the company website and maintain company telephone extension directories for accurate contact information
• Print and prepare staff passes to facilitate employee access
• Arrange drinks and food for meetings when required to support event logistics
• Assist in recruitment activities by coordinating interviews and candidate arrangements to streamline hiring processes
• Support ad-hoc HR projects assigned by supervisors to meet organizational needs

Skills

HR administration

Recruitment reporting

Leave management

Job description

Company Overview

The client is a private organization in Singapore established since 1983, specializing in driver and rider training. They promote road safety through comprehensive courses and testing for all license classes at their Woodlands facility.

Job Summary

Support HR operations by managing recruitment reports, tracking employee records, processing leave applications, coordinating locker management, and assisting with recruitment and administrative tasks to ensure smooth HR functions.

Responsibilities

• Organize and file HR documentation to maintain accurate records
• Prepare and submit recruitment activity and headcount reports to support workforce planning
• Maintain shared HR tracking records for employee probation, training progress, and employment status to monitor staff development
• Monitor and document staff disciplinary records to ensure compliance with company policies
• Administer employee leave applications and process various leave types including unpaid, medical, urgent, childcare, and reservist leave to ensure accurate leave management
• Verify medical certificates and supporting documents for leave approval
• Prepare reservist-related documentation and print necessary forms as required
• Manage locker key inventory by issuing keys, investigating missing keys, and reorganizing locker allocations to maintain security and order
• Update staff profiles on the company website and maintain company telephone extension directories for accurate contact information
• Print and prepare staff passes to facilitate employee access
• Arrange drinks and food for meetings when required to support event logistics
• Assist in recruitment activities by coordinating interviews and candidate arrangements to streamline hiring processes
• Support ad-hoc HR projects assigned by supervisors to meet organizational needs