HR & Admin Assistant (Contract)

Private Advertiser; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented HR Operations Assistant to support HR functions in Singapore. You will organize documentation, prepare recruitment reports, and maintain staff records to ensure accurate workforce data.

You will also handle leave administration, attendance tracking, and ensure policy compliance. The role includes updating staff profiles, managing access passes, and supporting day-to-day HR tasks in a busy environment.

Qualifications

• Experience supporting HR operations and recruitment processes.
• Strong organization and record-keeping abilities.
• Proficiency in preparing HR reports and attendance data.
• Reliable in handling confidential information.

Responsibilities

• Organize and file HR documentation to maintain accurate records.
• Prepare and submit recruitment activity and headcount reports.
• Maintain shared HR tracking records for probation, training, and status.
• Monitor staff disciplinary records for policy compliance.
• Administer leave applications and process various leave types.
• Verify medical certificates and supporting documents for leave approvals.
• Prepare reservist documentation and print forms as required.
• Manage locker key inventory and allocations for security.
• Update staff profiles on the company website and directory.
• Print and prepare staff passes to facilitate access.

Skills

HR Operations

Recruitment Reports

Leave Management

Documentation

Attention to Detail

Tools

HRIS systems

Job description

About the role

Support HR operations by managing recruitment reports, tracking employee records, processing leave applications, coordinating locker management, and assisting with recruitment and administrative tasks to ensure smooth HR functions.

Key responsibilities

• Organize and file HR documentation to maintain accurate records
• Prepare and submit recruitment activity and headcount reports to support workforce planning
• Maintain shared HR tracking records for employee probation, training progress, and employment status to monitor staff development
• Monitor and document staff disciplinary records to ensure compliance with company policies
• Administer employee leave applications and process various leave types including unpaid, medical, urgent, childcare, and reservist leave to ensure accurate leave management
• Verify medical certificates and supporting documents for leave approval
• Prepare reservist-related documentation and print necessary forms as required
• Manage locker key inventory by issuing keys, investigating missing keys, and reorganizing locker allocations to maintain security and order
• Update staff profiles on the company website and maintain company telephone extension directories for accurate contact information
• Print and prepare staff passes to facilitate employee access