HR & Admin Operations Coordinator

Private Advertiser; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Private Advertiser is seeking a detail-oriented HR Operations Assistant to support HR functions in Singapore. You will organize documentation, prepare recruitment reports, and maintain staff records to ensure accurate workforce data.

You will also handle leave administration, attendance tracking, and ensure policy compliance. The role includes updating staff profiles, managing access passes, and supporting day-to-day HR tasks in a busy environment.

Qualifications

• Experience supporting HR operations and recruitment processes.
• Strong organization and record-keeping abilities.
• Proficiency in preparing HR reports and attendance data.
• Reliable in handling confidential information.

Responsibilities

• Organize and file HR documentation to maintain accurate records.
• Prepare and submit recruitment activity and headcount reports.
• Maintain shared HR tracking records for probation, training, and status.
• Monitor staff disciplinary records for policy compliance.
• Administer leave applications and process various leave types.
• Verify medical certificates and supporting documents for leave approvals.
• Prepare reservist documentation and print forms as required.
• Manage locker key inventory and allocations for security.
• Update staff profiles on the company website and directory.
• Print and prepare staff passes to facilitate access.

Skills

HR Operations

Recruitment Reports

Leave Management

Documentation

Attention to Detail

Tools

HRIS systems

Job description

Private Advertiser is seeking a detail-oriented HR Operations Assistant to support HR functions in Singapore. You will organize documentation, prepare recruitment reports, and maintain staff records to ensure accurate workforce data.

You will also handle leave administration, attendance tracking, and ensure policy compliance. The role includes updating staff profiles, managing access passes, and supporting day-to-day HR tasks in a busy environment.