HR Admin Assistant

ZHILONG CONSTRUCTION AND ENGINEERING PTE. LTD.; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

ZHILONG CONSTRUCTION AND ENGINEERING PTE. LTD. seeks an organized administrator to support HR and operations.

You will handle attendance records, training coordination, work pass renewals, and welfare liaison with dormitory operators to ensure smooth daily activities. The role also covers document management, event support for management meetings, ISO/BCA/BizSafe renewal procedures, and collaboration with IT and operations.

Qualifications

• ITE or Diploma graduates are welcome to apply.
• Candidates should be highly organized with attention to detail.
• Ability to work independently and under pressure while maintaining quality.

Responsibilities

• Monitor employee daily attendance and welfare including liaising with dormitory operators.
• Sourcing and registering training courses for employees.
• Timely renewal of employees' work passes.
• Conduct internal training for employees and workers.
• Coordinate cross-team duties to ensure smooth workflow.
• Maintain and update employee databases with accurate information.
• Organize and file documentation records.
• Provide administrative support for management meetings and events (D&D, retreats, luncheons).
• Coordinate ISO, BCA, BizSafe renewal procedures.
• Perform ad-hoc administrative tasks as assigned by HR/Management.
• Assist with reporting and streamlining administrative procedures.
• Disseminate company policies across the organization.
• Yearly renewal of company insurance policy.
• Liaise with IT vendors for repairs and maintenance of laptops, servers, and mobile phones.

Skills

Time management

Attention to detail

Independent worker

MS Office

English communication

Pressure handling

Dormitory liaison

Education

ITE/Diploma

Tools

Microsoft Office

Job description

Employee Management

• Monitoring of employee daily attendance, and welfare including sourcing and liaising with dormitory operators
• Sourcing and registering training courses for employees
• Timely renewal on employees work pass
• Internal Training for employees and Workers

Inter-Section/ Departmental Coordination

• Covering for colleagues’ duties when required to ensure smooth workflow and operations across teams, collaborate with other departments as needed.

Administrative & Documentation Tasks

• Maintain and update employee databases, ensuring accurate and up-to-date information
• Organize and file documentation records
• Provide administrative support for Management meetings, and other related events such as company D&D, retreat or luncheon etc.
• ISO, BCA and Bizsafe renewal procedures
• Perform ad-hoc administrative tasks as assigned by the HR Manager or Management Team
• Incidental reporting
• Plan and streamline all administrative procedures
• Disseminate company policy effective across the organization
• Yearly renewal of Company Insurance Policy
• Works closely with Operations and HR team on workers administrative issues
• Liaise with IT vendor on IT repairs and maintenance of laptops, servers, mobile phones

Requirements

• ITE/Diploma Fresh Graduates are welcome
• Highly motivated and organized individual with a flexible approach to work
• Excellent attention to detail
• Ability to work independently
• Ability to work well under pressure and meet tight deadlines without compromising the quality of work or safety
• Familiar with Microsoft Office
• Good command of spoken, written English and ability to deal with all issues of foreign workers