HR Executive / Senior HR Executive

lhn group pte. ltd.; Singapore; On-site; SGD 39,000 - 61,000; Full time

Job summary

lhn group pte. ltd. in Singapore is seeking an HR practitioner to deliver day-to-day HR support for the Operations team and collaborate with HQ HR and Facilities Management on HR matters.

You will manage end-to-end recruitment for Operations, handle foreign worker work passes, conduct new-hire orientations, and coordinate training registrations and grants. The role also covers attendance, OT, payroll input, leave administration, and HR reporting.

Qualifications

• Minimum Diploma in Human Resource Management or equivalent.
• Good knowledge of Employment Act and HR practices and regulations.
• Proficient in Microsoft Office (good knowledge of MS Excel)
• Experience in using Timesoft/Workday is preferred.
• Excellent interpersonal and communication skills.
• Ability to work independently in a fast pace environment.
• Meticulous, committed and takes initiatives
• Good analytical skills and resourceful
• Well-organized and able to multi-task.

Responsibilities

• Provide day-to day HR support to the Operations and work closely with HQ HR and Facilities Management Operations team on all HR matters.
• Manage end-to-end recruitment cycle for Operations hiring (incl. job ad posting, shortlist of candidates, schedule for interviews, job offer and arrange onboarding).
• Handle the work pass for foreign workers (application, renewal, cancellation, etc.).
• Conduct orientation to newly hired employees.
• Identify training courses as requested by the Operations and handle course registration and training grant.
• Perform daily check on workers' attendance and to ensure the attendance is captured and approved in Operations system and HR system correctly and promptly.
• Keep track the workers' OT and monitor the payroll costs.
• Update of cost allocation for the workers' in the system and issue staff letter.
• Handle leave administration for the workers and liaise with Operations to get leave updates input in the HR system with leave remarks indicated in Operations system.
• Assist in payroll preparation by providing relevant documents and information (e.g Operations system attendance, Leave update, Performance Incentive summary, etc).
• Gather all the necessary documents and update employee records (hard and soft copies).
• Process documentation and prepare HR reports relating to staffing, recruitment, training, grievances and performance evaluations, etc.
• Handle staff grievances and complaints and provide HR advice to the Operations.
• Conduct exit interviews to identify reasons for employee's termination and maintain proper documentation.
• Handle staff WICA claims, file WSH Incident report to MOM and follow up with the insurer on the claim process.
• Provide support on ad-hoc HR related tasks/projects.

Skills

HR knowledge

Recruitment

MS Excel

Communication skills

Independent worker

Attention to detail

Time management

Education

Diploma in Human Resource Management or equivalent

Tools

Timesoft/Workday

Job description

Responsibilities

• Provide day-to day HR support to the Operations and work closely with HQ HR and Facilities Management Operations team on all HR matters.
• Manage end-to-end recruitment cycle for Operations hiring (incl. job ad posting, shortlist of candidates, schedule for interviews, job offer and arrange onboarding).
• Handle the work pass for foreign workers (application, renewal, cancellation, etc.).
• Conduct orientation to newly hired employees.
• Identify training courses as requested by the Operations and handle course registration and training grant.
• Perform daily check on workers' attendance and to ensure the attendance is captured and approved in Operations system and HR system correctly and promptly.
• Keep track the workers' OT and monitor the payroll costs.
• Update of cost allocation for the workers' in the system and issue staff letter.
• Handle leave administration for the workers and liaise with Operations to get leave updates input in the HR system with leave remarks indicated in Operations system.
• Assist in payroll preparation by providing relevant documents and information (e.g Operations system attendance, Leave update, Performance Incentive summary, etc).
• Gather all the necessary documents and update employee records (hard and soft copies).
• Process documentation and prepare HR reports relating to staffing, recruitment, training, grievances and performance evaluations, etc.
• Handle staff grievances and complaints and provide HR advice to the Operations.
• Conduct exit interviews to identify reasons for employee's termination and maintain proper documentation.
• Handle staff WICA claims, file WSH Incident report to MOM and follow up with the insurer on the claim process.
• Provide support on ad-hoc HR related tasks/projects.

Requirements

• Minimum Diploma in Human Resource Management or equivalent.
• Good knowledge of Employment Act and HR practices and regulations.
• Proficient in Microsoft Office (good knowledge of MS Excel)
• Experience in using Timesoft/Workday is preferred.
• Excellent interpersonal and communication skills.
• Ability to work independently in a fast pace environment.
• Meticulous, committed and takes initiatives
• Good analytical skills and resourceful
• Well-organized and able to multi-task.