HR Admin Executive

CWCS PTE. LTD.; Singapore; On-site; SGD 24,000 - 42,000; Full time

Job summary

CWCS PTE. LTD. seeks an HR Assistant to support day-to-day HR and administrative duties in Singapore. You will update records, manage travel arrangements, assist with recruitment, and handle work passes and payroll processes.

The role requires strong organisational skills and confidentiality with the ability to start on short notice. You will contribute to training coordination and routine HR reporting.

Qualifications

• Diploma or degree in HR, Business Admin, or related field.
• Strong organisational and time management abilities.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide day-to-day HR and administrative support.
• Maintain HR records and leave records in system.
• Coordinate staff travel arrangements and related bookings.
• Support recruitment and onboarding activities, including interviews and documentation.
• Monitor staff confirmations and contract renewals.
• Prepare performance appraisal forms.
• Handle work passes including applications and renewals.
• Maintain employee records, org charts, and personnel files.
• Administer training records and training coordination.
• Manage company insurance and related policies.
• Prepare monthly HR and ad-hoc reports.
• Process payroll, CPF calculations, and final payments.

Skills

HR Admin

MS Office

Organisational skills

Communication

Education

Diploma/Degree in HR or Business Admin

Tools

MS Office

Job description

Human Resources: Provide day-to-day support in broad spectrum of HR and Administrative activities.

• Update or maintain HR information and leave records in the system.
• Handle staff travel arrangements including air-ticket purchase, travel insurance and accommodation.
• Serve as the first line of contact for HR-related queries, e.g. employee benefits, insurance, policies, letter requests etc.
• Support the recruitment and onboarding process - job advertisements, scheduling of interviews, documentation, new joiner orientation, etc.
• Monitor and follow up on staff confirmation and contract renewals.
• Prepare employees' performance appraisal form.
• Handle all work passes related matters including application, medical check-ups, issuance, renewal, and cancellation.
• Create and maintain employee records, leave records, organisation charts and personal files.
• Administer training-related matters, update and maintain training record etc.
• Manage company insurance, i.e., vehicle insurance, medical insurance, work injury compensation and hospitalization.
• Prepare monthly HR report and ad-hoc reports
• Monthly payroll and CPF calculations and final payment calculation using payroll system.
• Year-end Forms IR8A and Form IR21 for Foreign employees, where applicable
• Responsible for data entry, proper filing, labelling, storing of documents
• Manage phone calls and correspondence (e-mail, letters etc.)
• Liaise with the Ministry of Manpower for workers-related issues Attend to and complete HR related surveys from various government agencies
• Submissions of all government and related claims, e.g. CPF, childcare leave, NS makeup claims, income tax (IR8A & IR21) matters, etc.
• Familiar with Employment Act and HR-related policies.
• Provide general HR and administrative support, including ad-hoc duties as assigned by the Superior. Administrative: Assist in vehicle road tax, COE and insurance renewal
• Oversee the renewal of vehicle road tax, insurance, and COE.
• Manage the renewal processes for Health & Safety (H&S) insurance, Work Injury Compensation Act (WICA) insurance, public liability insurance, and cover notes.
• Arrange and coordinate training sessions for employees, ensuring compliance with company training requirements.
• Maintain inventory and manage the procurement of office supplies, including stationery, cleaning supplies, uniforms, and pantry items.
• Ensure the proper maintenance of company facilities, including lifts and plumbing systems.
• Organise and schedule the boss meetings, appointments, and administrative tasks as required.
• Assist in organising company events such as the Mooncake Festival, Seventh Month (Hungry Ghost Festival), and Chinese New Year celebrations.
• Assist in ensuring compliance with fire safety regulations and participate in fire safety drills.
• Support general administrative tasks to ensure the smooth operation of the office.

Qualifications

• Diploma or Deree in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Familiarity with HR software and MS Office applications (Word, Excel, Outlook).
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Detail‑oriented and proactive problem‑solving skills.
• Able to start work within short notice is an advantage.