Human Resource Assistant

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

ES RECRUITMENT PTE. LTD. in Singapore is seeking an entry-level HR Administrative Assistant to provide day-to-day support to the HR department. You will handle calls, emails, and general HR inquiries, while maintaining accurate and confidential employee records.

You will assist with recruitment, onboarding, training, and employee engagement activities, gaining exposure to policies and processes in a fast-paced environment. Training and guidance provided for fresh graduates.

Qualifications

• Diploma or above required.
• Basic understanding of HR principles, practices, and processes.
• Strong organizational and time-management skills; able to manage multiple tasks.

Responsibilities

• Provide day-to-day HR administrative support and handle inquiries.
• Maintain and update employee records with confidentiality.
• Assist recruitment: post jobs, review resumes, coordinate communications, schedule interviews.
• Conduct initial screenings and coordinate interview arrangements.
• Support onboarding: materials, orientation, documentation.
• Assist employees with HR processes and company policies.
• Support training, events, and HR initiatives.
• Prepare HR reports and trackers for management reporting.
• Coordinate with departments to follow up on HR matters.

Skills

Organizational skills

Time management

Confidentiality

Proactive learner

Education

Diploma or higher

Job description

Job Description

• Provide day-to-day administrative and operational support to the HR department, including handling phone calls, emails, correspondence, and general HR enquiries.
• Maintain and update employee records and personnel files, ensuring information is accurate, complete, and handled with confidentiality.
• Assist with the recruitment process, including preparing and posting job advertisements, reviewing resumes, coordinating candidate communications, and scheduling interviews.
• Conduct initial phone or virtual screenings with candidates and coordinate interview arrangements between candidates and hiring managers.
• Support the onboarding process for new hires, including preparing onboarding materials, coordinating orientation sessions, and ensuring all required documentation is completed.
• Assist new employees with HR-related processes and provide information on company policies, procedures, benefits, and administrative requirements.
• Support employee engagement activities, training sessions, company events, and other HR initiatives.
• Assist with employee surveys, performance review processes, and other HR projects as required.
• Prepare HR reports, presentations, trackers, and other documentation to support HR operations and management reporting.
• Coordinate with internal departments and employees to ensure HR-related matters are followed up and resolved in a timely manner.
• Ensure HR practices and employee information are handled in accordance with company policies and applicable employment and data protection requirements.
• Perform other HR administrative duties and ad-hoc projects as assigned.

Job Requirements

• Minimum Diploma and above.
• Basic understanding of human resource principles, practices, and processes.
• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities effectively.
• Proactive, responsible, and willing to learn in a fast-paced working environment.
• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.