HR Admin Executive

CKSE PTE. LTD.; Singapore; On-site; SGD 27,000 - 38,000; Full time

Job summary

CKSE PTE. LTD. in Singapore is seeking an HR Assistant/Administrative support professional to cover day-to-day HR and admin tasks. You will maintain records, process leave, and assist with payroll, benefits, and system updates.

You will also coordinate staff travel, onboarding, and liaise with MOM on workers-related matters, while handling documentation and ad-hoc duties for smooth office operation.

Qualifications

• Diploma in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Familiarity with HR software and MS Office applications (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Able to start work within short notice is an advantage.

Responsibilities

• Provide day-to-day support in broad spectrum of HR and Administrative activities.
• Update or maintain HR information and leave records in the system.
• Handle staff travel arrangements including air-ticket purchase, travel insurance and accommodation.
• Serve as the first line of contact for HR-related queries, e.g. employee benefits, insurance, policies, letter requests etc.
• Support the recruitment and onboarding process - job advertisements, scheduling of interviews, documentation, new joiner orientation, etc.
• Monitor and follow up on staff confirmation and contract renewals.
• Prepare employees' performance appraisal form.
• Handle all work passes related matters including application, medical check-ups, issuance, renewal, and cancellation.
• Create and maintain employee records, leave records, organisation charts and personal files.
• Administer training-related matters, update and maintain training record etc.
• Manage company insurance, i.e., vehicle insurance, medical insurance, work injury compensation and hospitalization.
• Prepare monthly HR report and ad-hoc reports.
• Monthly payroll and CPF calculations and final payment calculation using payroll system.
• Year-end Forms IR8A and Form IR21 for Foreign employees, where applicable.
• Responsible for data entry, proper filing, labelling, storing of documents.
• Manage phone calls and correspondence (e-mail, letters etc.)
• Liaise with the Ministry of Manpower for workers-related issues.
• Attend to and complete HR related surveys from various government agencies.
• Submissions of all government and related claims, e.g. CPF, childcare Leave, NS makeup claims, income tax (IR8A & IR21) matters, etcFamiliar with Employment Act and HR-related policies.
• Support general administrative tasks to ensure the smooth operation of the office.
• Provide general HR and administrative support, including ad-hoc duties as assigned by the Superior.

Skills

MS Office

HR software

Time management

Communication

Education

Diploma in Human Resources, Business Administration, or a related field

Job description

Responsibility

• Provide day-to-day support in broad spectrum of HR and Administrative activities.
• Update or maintain HR information and leave records in the system.
• Handle staff travel arrangements including air-ticket purchase, travel insurance and accommodation.
• Serve as the first line of contact for HR-related queries, e.g. employee benefits, insurance, policies, letter requests etc.
• Support the recruitment and onboarding process - job advertisements, scheduling of interviews, documentation, new joiner orientation, etc.
• Monitor and follow up on staff confirmation and contract renewals.
• Prepare employees' performance appraisal form.
• Handle all work passes related matters including application, medical check-ups, issuance, renewal, and cancellation.
• Create and maintain employee records, leave records, organisation charts and personal files.
• Administer training-related matters, update and maintain training record etc.
• Manage company insurance, i.e., vehicle insurance, medical insurance, work injury compensation and hospitalization.
• Prepare monthly HR report and ad-hoc reports.
• Monthly payroll and CPF calculations and final payment calculation using payroll system.
• Year-end Forms IR8A and Form IR21 for Foreign employees, where applicable.
• Responsible for data entry, proper filing, labelling, storing of documents.
• Manage phone calls and correspondence (e-mail, letters etc.)
• Liaise with the Ministry of Manpower for workers-related issues.
• Attend to and complete HR related surveys from various government agencies.
• Submissions of all government and related claims, e.g. CPF, childcare Leave, NS makeup claims, income tax (IR8A & IR21) matters, etcFamiliar with Employment Act and HR-related policies.
• Support general administrative tasks to ensure the smooth operation of the office.
• Provide general HR and administrative support, including ad-hoc duties as assigned by the Superior.

Qualifications

• Diploma in Human Resources, Business Administration, or a related field.
• Proven experience as an HR Assistant, Administrative Assistant, or similar role.
• Familiarity with HR software and MS Office applications (Word, Excel, Outlook).
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Ability to handle sensitive information with confidentiality.
• Detail-oriented and proactive problem-solving skills.
• Able to start work within short notice is an advantage.