HR & Admin Assistant

3SI PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

3SI PTE. LTD. is seeking a capable office administrator to handle daily operations, communication routing, and filing systems. You will manage inventory, greet visitors professionally, and coordinate meetings while supporting management with varied administrative projects.

The role emphasizes strong organization, clear communication, and timely execution of tasks. A proactive approach and teamwork will help maintain a smooth, efficient workplace in our Singapore office.

Responsibilities

• Manage day-to-day office operations, including handling correspondence and maintaining filing systems (physical and digital).
• Answer, screen, and route incoming phone calls and emails to the appropriate team members.
• Monitor inventory, order office supplies, and ensure the workspace is fully stocked.
• Greet visitors and clients in a professional, welcoming manner.
• Schedule appointments, coordinate meetings, and manage internal event calendars.
• Liaise with vendors, subcontractors, and service providers to ensure smooth business operations
• Prepare and format business documents, memos, reports, and presentations
• Support management and team members with other ad-hoc administrative or operational projects as they arise

Skills

Office administration

Communication

Scheduling

Vendor liaison

Job description

HR Adhoc duties & Admin Duties

• Manage day-to-day office operations, including handling correspondence and maintaining filing systems (physical and digital).
• Answer, screen, and route incoming phone calls and emails to the appropriate team members.
• Monitor inventory, order office supplies, and ensure the workspace is fully stocked.
• Greet visitors and clients in a professional, welcoming manner.
• Schedule appointments, coordinate meetings, and manage internal event calendars.
• Liaise with vendors, subcontractors, and service providers to ensure smooth business operations
• Prepare and format business documents, memos, reports, and presentations
• Support management and team members with other ad-hoc administrative or operational projects as they arise