Administrative Assistant

STANDARD ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

STANDARD ENGINEERING PTE. LTD. is seeking an organised administrator to provide comprehensive support across office operations in Singapore. The role focuses on handling communications, records, and document preparation to keep workflows smooth.

You will manage calendars, coordinate supplies, and liaise with vendors and clients to ensure timely and accurate processes, while supporting ad hoc tasks as needed.

Qualifications

• Administrative and clerical duties to support office operations.
• Experience with filing, records management, and document preparation.
• Strong communication and coordination skills.

Responsibilities

• Manage incoming phone calls, emails, and correspondence.
• Maintain accurate filing systems and documentation.
• Prepare reports, letters, invoices, and other documents.
• Schedule meetings and manage calendars.
• Perform data entry and update company records.
• Coordinate office supplies and manage inventory.
• Liaise with vendors, clients, and internal staff.
• Oversee day-to-day office operations.

Job description

Job Summary

Provide comprehensive administrative and clerical support to ensure efficient office operations, including managing communications, maintaining records, preparing documents, scheduling meetings, coordinating supplies, and supporting ad hoc tasks.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to facilitate timely communication
• Maintain accurate filing systems and documentation to ensure easy retrieval of records
• Prepare reports, letters, invoices, and other documents to support business operations
• Schedule meetings and manage appointments and calendars to optimize time management
• Perform data entry and update company records to maintain current information
• Coordinate office supplies and manage inventory to ensure availability of necessary materials
• Liaise with vendors, clients, and internal staff to foster effective collaboration
• Oversee day-to-day office operations to maintain a smooth and organized work environment