HR & Admin Assistant

ARC MARINE ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A marine engineering company in Singapore is looking for a proactive individual to assist with HR and office administration tasks. Responsibilities include supporting the general manager, handling calls, attending to visitors, and providing clerical support. Candidates should have a diploma in HR or Business Administration and be proficient in MS Office. This role requires multitasking abilities and offers a five-day work week plus alternate Saturdays. Singaporean / PR / LTVP holders are encouraged to apply.

Qualifications

• Prior HR and Office administration experience preferred.
• Ability to join immediately.
• 5 days and alternate Saturdays working.

Responsibilities

• Assist general manager in preparation of project related reports.
• Handle all incoming calls and transfer messages.
• Attend to walk-in visitors and customer enquiries.
• Provide general administrative and clerical support.
• Oversee general office operations including inventory and equipment maintenance.
• Renew and follow up on insurance policies and permits.
• Record and maintain staff leave and particulars.
• Assist with recruitment process and employee training.
• Liaise with LTA and insurance companies for vehicle renewals.
• Assist in sourcing quotations for office equipment.
• Organize company events and perform other assigned tasks.

Skills

Able To Multitask

Microsoft Office

Microsoft Excel

Inventory

Administration

Vehicles

Equipment Maintenance

Human Resource

Resource Management

Sourcing

Education

Diploma in Human Resource Management, Business Administration, or related field

Tools

MS Office

Excel

Job description

We at ARC Marine supply an extensive, range of ship store items and spare parts which will cater to all regular and any unique requirement of a ship.

Key Responsibilities

• Assist general manager in preparation of project related reports.
• Handle all incoming calls, transfer, take down and pass message to relevant department.
• Attend to walk in visitors, customers and enquiries from time to time.
• Assist in general administrative/clerical support (typing, printing, filing, mailing, courier etc).
• Oversee general office operations including inventory, pantry, lease, equipment maintenance, and document control.
• Renew and follow up on insurance policies, infrastructure permit and certification.
• Record & maintaining of staff leave record, staff particulars.
• Assist on recruitment process such as application form preparation and related matters.
• Arrange and follow up on employees training & courses.
• Assist with employee claims, training matters, and facilities-related requests.
• Liaising with LTA and insurance company for motor vehicles and road tax renewal.
• Assist in sourcing of quotations for office equipment from suppliers.
• Assist in organizing company event.
• Any other tasks and duties assigned by the Management and HR Manager.

Job Requirements

• Prior HR and Office administration experience preferred.
• Diploma in Human Resource Management, Business Administration, or related field.
• Proficient in MS Office and Excel.
• Able to multi-task, work independently and be meticulous in the work assigned.
• Able to join immediately.
• 5 days and alternate saturdays working.

Singaporean / PR / LTVP holders welcome (No quota for foreign employee)

Tell employers what skills you have

• Able To Multitask
• Microsoft Office
• Microsoft Excel
• Tax
• Inventory
• Administration
• Vehicles
• MS Office
• Office Administration
• Equipment Maintenance
• Human Resource
• Resource Management
• Sourcing