HR Admin Assistant

MOSSAD SERVICES PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Mossad Services PTE. LTD. in Singapore is seeking a detail-oriented HR Administrative Assistant to support our HR team. You will manage employee records, onboarding logistics, and act as the first point-of-contact for staff inquiries.

You will maintain HRIS data, prepare HR documents such as letters and timesheets, coordinate onboarding, support recruitment, and assist with benefits administration and compliance to keep HR operations running smoothly.

Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles.
• Proficiency in Microsoft Office Suite and Google apps.
• Strong interpersonal and organizational skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Maintain accurate physical and digital employee records.
• Enter daily data into the HRIS to support HR processes.
• Prepare HR documents: letters, onboarding/offboarding forms, timesheets, and announcements.
• Manage the HR calendar and coordinate meetings/events.
• Coordinate onboarding activities and welcome kits.
• Assist new employees with paperwork and policy guidance.
• Support recruitment by scheduling interviews and posting openings.
• Serve as first point of contact for staff inquiries on welfare and policies.
• Assist with compliance: postings and audits per local labour laws.
• Support benefits administration and open enrollment logistics.

Skills

Microsoft Office

Google apps

Interpersonal skills

Organizational skills

Discretion

Tools

HRIS

Job description

Company Overview

Mossad Services was established in Singapore in 1988 to deliver IT, Structured Cabling, and Telecommunication services. It now offers full IT, Network, Telecommunication solutions, and Strategic IT Outsourcing services.

Job Summary

We are seeking a detail-oriented and organized HR Administrative Assistant to support our Human Resources team. In this role, you will be the backbone of our daily HR operations, handling everything from managing employee records and coordinating onboarding to acting as a welcoming first-point-of-contact for employee inquiries.

Responsibilities

• Maintain accurate and up-to-date physical and digital employee records, including contracts, performance reviews, and PTO logs, to ensure reliable HR documentation
• Enter and verify daily data into the Human Resources Information System (HRIS) to maintain data integrity and support HR processes
• Prepare HR documents such as employment verification letters, onboarding and offboarding forms, timesheets, claim forms, and company announcements to facilitate smooth HR operations
• Manage the HR team’s calendar by scheduling meetings and coordinating internal events or training sessions to optimize team productivity
• Coordinate onboarding activities by scheduling orientation sessions, setting up workstations, and preparing welcome kits to ensure new hires are well-integrated
• Assist new employees in completing required paperwork and provide guidance on basic company policies to support their transition
• Support recruitment by helping recruiters schedule interviews, communicating with candidates, and posting job openings on recruitment platforms to streamline hiring
• Serve as a reliable first point-of-contact for employee inquiries related to staff welfare, benefits, company policies, and time-off requests to enhance employee relations
• Assist with compliance by supporting workplace postings and audits in accordance with local labour laws to maintain regulatory standards
• Support benefits administration and open enrollment logistics to ensure accurate and timely employee benefits management

Preferred Competencies and Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles to demonstrate relevant work exposure
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google apps (Forms, Sheets, Drive) to efficiently handle HR tasks
• Strong interpersonal skills to communicate effectively with employees and team members
• Exceptional organizational skills to manage multiple tasks and maintain order in HR operations
• Proven ability to handle sensitive and confidential information with professionalism and discretion