HR Admin Assistant

PINNACLE MARINE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

PINNACLE MARINE (SINGAPORE) PTE. LTD. is seeking an Administrative HR support professional to assist the HR Manager with a range of admin tasks. The role includes processing work-pass applications, preparing contracts and letters, and coordinating daily HR activities.

You will assist with recruitment activities, maintain records, and help organise training courses, while delivering accurate data entry and document management to ensure smooth HR operations.

Qualifications

• Minimum GCE O Level and above.
• At least 1 year of relevant admin support experience.
• Proficient in Microsoft Office.
• Knowledge of Employment Acts and MOM Regulations.
• Good communication and ability to multi-task under pressure.
• Willing to start on short notice.

Responsibilities

• Perform HR administrative duties, including New / Renewal work pass application, prepare employment contracts and letters.
• Handle day-to-day HR & administrative tasks for the office.
• Coordinate work pass applications/renewals/cancellations, including arranging medical checkups and transport.
• Maintain and organize all administrative records and documents.
• Support recruitment through job postings, interviews, onboarding of new hires, etc.
• Perform data entry, filing, and other admin duties.
• Source and arrange training courses when needed.
• Undertake other duties as assigned by superiors and Management.

Skills

Microsoft Office proficiency

Communication skills

Multi-tasking

Learning attitude

Education

GCE O Level or equivalent

Tools

Microsoft Office

Job description

This role will be mainly supporting the HR Manager with Adminstrative works.

Job Responsibilities

• Perform HR administrative duties, (E.g., New / Renewal work pass application, prepare employment contract and letters).
• Responsible for office’s day to day HR & administrative related work duties.
• Prepare and coordinate worker’s work pass application/ renewal /cancellation, including arranging of medical check up and transports.
• Provide administrative support to the team such as maintaining and organizing all administrative records and documents.
• Support recruitment through job postings, interviews, onboarding of new hires, etc.
• Carries out administrative duties such as data entry work, filing.
• Sourcing and Arranging for training courses when needed.
• Others duties as assigned by superiors and Management.

Requirements

• Minimum GCE O Level and above.
• At least 1 year of relevant working experience on Admin Supports.
• Computer literate with strong proficiency in Microsoft Office applications.
• Good knowledge of Employment Acts and MOM Regulations.
• Excellent communication skills, ability to multi-task and work under pressure.
• Good learning attitude and personailty.
• Able to commence work within short notice.