Admin HR Assistant / Executive

Private Advertiser; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Private Advertiser in Singapore (Tuas) is seeking a hands-on HR Administrator to manage full-cycle recruitment, onboarding, payroll, and HR documentation. You will handle work pass processes, leave and benefits, insurance matters, and support ISO audits, with a 5.5-day work week in Tuas.

The ideal candidate has a Diploma in Business Administration, 2–3 years HR experience, and strong communication; immediate availability is a plus.

Qualifications

• Diploma in Business Administration or related field.
• 2–3 years of HR experience; construction industry is a plus.
• Solid knowledge of employment laws and HR practices.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office and HR systems.
• Immediate availability is an advantage.

Responsibilities

• Manage full-cycle recruitment including posting jobs, screening candidates, coordinating interviews, and preparing contracts.
• Administer Work Pass processes including applications, renewals, cancellations, MOM submissions, and bonds.
• Oversee onboarding and offboarding, including orientation and exit clearance.
• Maintain accurate employee records, leave, benefits, and timesheets.
• Process monthly payroll, tax clearance, and reimbursements.
• Handle staff insurance, medical claims, and work injury cases, including foreign workers.
• Prepare HR documentation such as letters of confirmation, promotion, increments, and bonus letters.
• Provide guidance on HR policies and local employment practices; support ISO audits.
• Coordinate staff training and maintain training records.
• Ensure proper filing and compliance; provide HR backup as needed.

Skills

Communication skills

Teamwork

Proactive

Independent work

Education

Diploma in Business Administration

Tools

Microsoft Office

HR systems

Job description

Work Schedule: 5.5 days (Alter Sat)
Location: Tuas

• Manage full-cycle recruitment by posting jobs, screening candidates, coordinating interviews, conducting background checks, and preparing employment contracts

• Administer Work Pass processes including applications, issuance, renewals, cancellations, MOM submissions, foreign worker bonds, and PCP administration

• Oversee employee onboarding and offboarding by coordinating orientation, managing documentation, facilitating handovers, and conducting exit clearance

• Maintain accurate employee records including leave tracking, benefits administration, and timesheet management

• Process monthly payroll, tax clearance, and employee reimbursements accurately and timely

• Manage staff insurance, medical claims, and work injury compensation cases, including those involving foreign workers

• Prepare and manage HR documentation such as confirmation letters, promotion letters, increment letters, and bonus letters

• Provide clear guidance and support to management and employees on HR matters and local employment practices

• Support HR processes and documentation required for ISO certification and audits

• Coordinate staff training programs and maintain comprehensive training records

• Ensure proper HR documentation, filing, and record-keeping to maintain compliance and accessibility

• Provide operational support and backup within the HR team during absences of other members

• Communicate HR policies and procedures effectively to employees as needed

• Perform other ad-hoc HR duties as assigned to support team and organizational needs

Requirements

• Diploma Business Administration, or related field.

• Minimum 2-3 years of relevant working experience. Experience in Construction industry will be an added advantage.

• Good knowledge of employment laws and HR practices.

• Good communication skills to liaise with employees at all levels.

• Ability to work independently and as part of a team, with a proactive and friendly approach.

• Proficiency in Microsoft Office and HR systems.

• Able to commence work immediately or within short notice will be any added advantage.