Guest Relations & Admin Coordinator

BEAUTY VALLEY ACADEMY PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Beauty Valley Academy Pte. Ltd. is seeking a friendly and organized Receptionist to manage front desk operations and provide excellent customer service. The role requires proficiency in Microsoft Office and familiarity with scheduling tools to handle appointments and communications.

The ideal candidate will greet visitors, answer calls, maintain calendars, and support other administrative tasks in an educational setting. A neat appearance and strong interpersonal skills are essential.

Qualifications

• High school diploma or equivalent is required; further certification in office administration is a plus.
• Experience in an educational environment is preferred.

Responsibilities

• Greet and assist visitors, clients, and staff in a courteous and professional manner.
• Answer and direct incoming calls, take messages, and handle inquiries.
• Manage the reception area to ensure it is tidy and welcoming.
• Maintain and update appointment schedules and calendars.
• Handle administrative tasks such as data entry, filing, and correspondence.
• Use office software (MS Office, email platforms, calendars) to create reports and communications.
• Maintain records of visitors and employee attendance if required.
• Coordinate with other departments to ensure efficient operations.
• Manage incoming and outgoing mail and packages.
• Support other administrative duties as needed.

Skills

Receptionist experience

Communication skills

Organizational skills

Multitasking

Professional appearance

Interpersonal skills

Microsoft Office

Education

High school diploma or equivalent

Diploma in office administration (plus)

Tools

Microsoft Office Suite

Zoom

Teams

Scheduling software

Job description

Beauty Valley Academy Pte. Ltd. is seeking a friendly and organized Receptionist to manage front desk operations and provide excellent customer service. The role requires proficiency in Microsoft Office and familiarity with scheduling tools to handle appointments and communications.

The ideal candidate will greet visitors, answer calls, maintain calendars, and support other administrative tasks in an educational setting. A neat appearance and strong interpersonal skills are essential.