Group Administrator (4 months Maternity cover)

PROVIDEND HOLDING PRIVATE LIMITED; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A financial services firm in Singapore is looking for a meticulous office administrator to manage day-to-day operations and enhance organizational effectiveness. Candidates should have at least 5 years of experience and strong communication skills. Proficiency in Microsoft Office is essential. This role requires a proactive team player with excellent problem-solving abilities.

Qualifications

• 5 years of experience in an office administrative role required.
• Excellent communication and interpersonal skills needed.
• Proficiency in Microsoft Word and Excel is a must.

Responsibilities

• Manage day-to-day administrative operations.
• Handle incoming and outgoing mails and courier deliveries.
• Support cross-departmental collaborations on internal and client events.

Skills

Communication skills

Interpersonal skills

Attention to detail

Organizational skills

Education

Diploma

Tools

Microsoft Office applications

Job description

We are seeking a hands‑on and meticulous team player to oversee the day‑to‑day administrative operations of Providend Holding Private Limited and its subsidiaries. Reporting to the Group Chief Operating Officer, this individual will coordinate office activities, manage operational processes and maintain efficient systems to enhance organisational effectiveness.

The main functions of this exciting position include but are not limited to the following:

• Attend to visiting clients and call‑in enquiries in a professional way
• Handle all incoming, outgoing, local and international mails and courier deliveries in a timely manner
• Support cross‑departmental collaborations on internal and client events
• Manage the cleanliness and supplies of office, pantry and meeting suites
• Manage all aspects of space planning and enhancements (e.g., moving, changes to workstations)
• Oversee the maintenance of the Group's facilities and equipment, as well as its repair or replacement where necessary
• Manage vendor relations, source for quotations and ensure proper contracts administration and management
• Support Lead, Group People and Culture in new staff's pre‑onboarding process
• Ensure that all operational issues and emergencies are attended promptly and rectified duly
• Any other duties as assigned

Requirements

To be successful in this position, you will be someone who:

• Has a Diploma with at least 5 years of experience in an office administrative role
• Has excellent communication and interpersonal skills, with the ability to interact effectively with colleagues and clients
• Is proficient in Microsoft Office applications, including Word and Excel
• Possesses initiative, drive and exceptional attention to details
• Is an independent worker, able to work without much guidance
• Is a strong team player
• Is tenacious and possesses a strong work ethic
• Has excellent organisational, problem‑solving and multi‑tasking skills
• Experience in space planning or assisting with the setup of new office with be advantageous