GL Account Executive

BIDEFORD HOUSE PTE. LTD.; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

A prestigious hotel group located in Singapore seeks an experienced finance professional to manage accounts payable and receivable functions. The ideal candidate will assist the Chief Accountant, ensuring accurate maintenance of accounting records and compliance with internal controls. This role requires a diploma in Accountancy and at least 3 to 4 years of hotel finance experience, with familiarity in Sun Accounting System and PMS Opera. Join us in creating an exceptional hospitality experience.

Qualifications

• Minimum of 3 to 4 years of hotel finance experience.
• Familiar with external and internal audit procedures.
• Ability to handle cash management and reconciliations.

Responsibilities

• Assist the Chief Accountant to handle full sets of accounts.
• Ensure accurate maintenance of AP and AR accounting records.
• Conduct surprise cash counts of floats and the Cash Machine monthly.

Skills

Hotel finance experience

Familiar with Sun Accounting System

Working level understanding of PMS Opera

Education

Diploma in Accountancy or Higher Nitec in Accounting

Job description

Overview

COMO Metropolitan Singapore is located in the heart of Singapore on Bideford Road. It is part of COMO Orchard, COMO Group’s newest immersive experience building which brings together COMO Group’s hospitality, fashion, wellness and cuisine into one inspiring location. COMO Metropolitan Singapore’s 156 rooms and suites are spread over 11 floors with a rooftop pool bar that is exclusively for hotel guests. COMO guests also enjoy preferred access to some of the hottest tables in town including the first patisserie in Asia from renowned pastry chef Cedric Grolet, the Michelin-starred Korean steakhouse COTE and COMO Cuisine. The building also features a multi-label fashion retail space curated by Club 21 and a flagship urban wellness space by COMO Shambhala. The result is an inspiring gathering place for innovators and creatives with a passion for the COMO-curated life.

Main Responsibilities

Assist the Chief Accountant to handle full sets of accounts. Ensuring accounting records of AR and AP are maintained accurately, efficiently and timely manner.

Accounts Payable (AP) Related Tasks

General Ledger Maintenance:

• Ensure all postings to the hotel’s Sun System general ledgers are supported by properly authorized and documented journal vouchers

Reconciliation:

• Review balance sheet schedules, bank reconciliation statements, and control account reconciliations for month-end closing.
• Cross-check transactions from EPB, Sun Systems etc and journalize monthly summaries for posting.
• Validate or verify accuracy of Inventory reports from different departments such as Housekeeping, F&B etc

Fixed Assets Management:

• Ensure hotel’s assets are properly maintained and recorded in the fixed asset register and general ledger.
• Verify depreciation computations and the disposal of fixed assets.

Tax and Statutory Reporting (AP Side):

• Ensure all tax returns, such as quarterly GST returns and yearly F1 Cess returns, are prepared and checked on time for Accountant’s verification and submission to FC.

Regulations and Procedures:

• Ensure adherence to standard accounting practices and internal control for all payments and expenses.

Accounts Receivable (AR) Related Tasks

General Ledger Maintenance:

• Ensure revenue recognition and receivables are accurately recorded and documented in the general ledger.

Reconciliation:

• Review revenue-related accounts and ensure receivable balances are reconciled monthly.
• Cross-check monthly transaction from Opera to Sun Systems summaries for receivables posting.
• Payment Gateway and Credit Card payment reconciliation is done timely.
• Advance payment received is reconcile to General Ledger and PMS

Tax and Statutory Reporting (AR Side):

• Assist the Accountant in computing GST/taxes related to revenue by providing details such as revenue analysis.

General Cashiering

Cashier Reconciliation:

• Balance the Cash Machine and Float transactions in Opera for each Front Office team member. Ensure Duty Managers sign off on all payouts and deposits received.

Transaction Monitoring:

• Track Cash Machine activity, ensuring all withdrawals and deposits are valid.

Address Discrepancies:

• Report any cash discrepancies to the Duty Manager, Front Office, Accountant, Financial Controller, and General Manager. Resolve issues within 24 hours.

Cash Count:

• Conduct surprise cash counts of floats and the Cash Machine monthly, ideally twice a month with the Accountant or Financial Controller.

Cash Limits and Deposits:

• Keep the Cash Machine balance below $20k, including cash floats. Deposit any excess in the bank with a Security Officer present.

Record Keeping: Save scanned copies of all bank and cash machine slips in the “Banking Matters” folder for audit and records.

General Finance and Administrative Tasks

Internal Control:

• Assist in establishing and reviewing procedures for internal controls and accounting systems regularly.

Audit:

• Assist in preparation of annual profit and loss, cash flow, trial balance and balance sheet for audit purposes.
• Work with external and internal auditors on the audit of financial statements.
• Collect required audit information, address adjustments, and respond to auditor queries.

Extra Duties

Support and contribute to COMO’s sustainability goals by implementing environmentally responsible practices within your roles and departments.

Requirements

• Min Diploma in Accountancy or Higher Nitec in Accounting
• At least 3 to 4 years of hotel finance experience
• Familiar with Sun Accounting System
• Working level understanding of PMS Opera