General Administrative Assistant

MRETTY CUSTOM FURNITURE PTE. LTD.; Singapore; On-site; SGD 22,000 - 39,000; Full time

Job summary

MRETTY CUSTOM FURNITURE PTE. LTD. seeks a capable Administrative and HR Support staff to manage daily operations for the showroom and office in Singapore.

You will assist with recruitment, onboarding, expense management, and record keeping while coordinating with Finance and HR functions. The role requires strong organizational skills, proficiency in Microsoft Office, and bilingual English/Mandarin communication.

Qualifications

• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Strong bilingual communication in English and Mandarin preferred.

Responsibilities

• Prepare and organize office documentation to ensure accurate and efficient administrative processes.
• Manage office supplies, facilities, and order stationery, showroom, and pantry items as needed.
• Maintain records of corporate gifts and assets, ensuring proper issuance and upkeep.
• Post and update job vacancies on recruitment platforms, screen resumes, and shortlist candidates for hiring managers.
• Coordinate interview schedules and send timely reminders and follow-ups to candidates and managers.
• Assist in processing, tracking, and renewing employee work passes and visas, maintaining related documentation.
• Support onboarding of new hires, maintain personnel files, track attendance, and perform basic HR administrative tasks.
• Submit monthly CPF contributions for local employees accurately and on time.
• Maintain sales records and assist in issuing invoices to support finance operations.
• Collect, verify, and organize employee expense claims, petty cash receipts, and vendor bills, coordinating with the finance team.

Skills

Microsoft Office

Job description

Company Overview

MRETTY CUSTOM FURNITURE PTE. LTD. provides high-quality, custom-made furniture with over 20 years of experience. Known for exceptional craftsmanship, innovative designs, and excellent customer service, we offer a dynamic work environment for growth and success.

Job Summary

You will manage daily administrative operations for our showroom and office while supporting Human Resources and Finance functions with recruitment, onboarding, expense management, and record keeping.

Responsibilities

• Prepare and organize office documentation to ensure accurate and efficient administrative processes
• Manage office supplies, facilities, and order stationery, showroom, and pantry items as needed
• Maintain records of company corporate gifts and assets, ensuring proper issuance and upkeep
• Post and update job vacancies on recruitment platforms, screen resumes, and shortlist candidates for hiring managers
• Coordinate interview schedules and send timely reminders and follow-ups to candidates and managers
• Assist in processing, tracking, and renewing employee work passes and visas, maintaining related documentation
• Support onboarding of new hires, maintain personnel files, track attendance, and perform basic HR administrative tasks
• Submit monthly CPF contributions for local employees accurately and on time
• Maintain sales records and assist in issuing invoices to support finance operations
• Collect, verify, and organize employee expense claims, petty cash receipts, and vendor bills, coordinating with the finance team

Required competencies and certifications

• Proficient in Microsoft Office applications (Word, Excel, Outlook)

Preferred competencies and qualifications

• Strong bilingual communication skills in English and Mandarin to liaise effectively with diverse clients and stakeholders
• Highly organized and meticulous in managing multiple priorities with minimal supervision
• Positive attitude with a strong service-oriented mindset, integrity, and reliable teamwork skills

Other Information

• Working hours: Monday to Friday, 10:00 am to 7:00 pm
• Salary range: $2,000 - $3,500
• Malaysian welcome