Administration Assistant

GAN TECK KAR INVESTMENTS PTE LTD; Singapore; On-site; SGD 28,000 - 39,000; Full time

Benefits offered by this job

Free staff meals

In-house gym facility

44 hours per week

Job summary

GAN TECK KAR INVESTMENTS PTE LTD is seeking a proactive administrative professional in Singapore to handle clerical duties, data entry, and document preparation.

You will process orders, maintain ERP and Excel records, support accounting tasks, and assist with reporting and ad-hoc assignments. The role offers a 5-day work week, proximity to Tuas Link MRT, and on-site facilities like meals and gym.

Qualifications

• Experience in administration, data entry, customer service, logistics, or food ops.
• Proficient in Microsoft Excel and Word.
• Able to handle large volumes of documents accurately.
• Well organized with attention to detail.
• Good communication with colleagues and partners.
• Able to multitask and work independently or in a team.
• ERP/accounting knowledge is a plus.

Responsibilities

• Perform general administrative and clerical duties.
• Prepare and process sales orders, invoices, and quotations.
• Enter data and maintain records in ERP and Excel.
• Maintain company documents and filing.
• Assist with reports, stock lists, and admin tasks.
• Assist with data checking and reconciliation.
• Support Accounts with invoicing and documents.
• Handle ad-hoc tasks as assigned.

Skills

Microsoft Office

Data entry

Communication

Detail oriented

Team player

Tools

ERP systems

Job description

job Highlights

• 44hours, 5 days week
• Free staff meals
• In-house gym facility
• Short walking distance from Tuas Link MRT

Job duties & responsibilities:

• Perform general administrative and clerical duties, including filing, data entry, photocopying, scanning and document preparation.
• Prepare and process sales orders, purchase orders, delivery orders, invoices, quotations and other company documents
• Key in and maintain accurate records in the Company's ERP/system and Excel spreadsheets
• Maintain proper filing and documentation of company records, including import, export, production and delivery documents
• Assist with preparation of reports, schedules, stock lists and other administrative documents
• Assist with data checking, document verification and reconciliation of records
• Support the Accounts department with basic administrative tasks such as filing invoices and supporting documents
• Perform other administrative duties and ad-hoc tasks assigned by the supervisor or Management.

Job Requirements

• Previous experience in general administration, data entry, customer service, logistics, purchasing or food industry operations will be an advantage.
• Good working knowledge of Microsoft Office, particularly Microsoft Excel and Word.
• Comfortable with data entry and handling large volumes of documents and information.
• Good organizational skills with attention to detail and accuracy.
• Able to communicate effectively with colleagues, customers, suppliers and other business partners.
• Able to work independently as well as part of a team.
• Responsible, reliable, organized and willing to learn.
• Able to multi-task and manage several administrative duties simultaneously.
• Knowledge of ERP/accounting systems will be an advantage.