Front Desk Receptionist & Administrative Assistant (Part-Time, Government School)

SUNNYHILL ACE PTE. LTD.; Singapore; On-site; SGD 17,000 - 25,000; Part time

Job summary

SUNNYHILL ACE PTE. LTD. is seeking a mature, service-oriented Front Desk Attendant at Geylang Methodist School (Secondary) in Singapore.

You will be the first point of contact for parents, visitors, vendors, and students, ensuring smooth communications and a welcoming environment. The role covers front-line operations, wellness support for pupils, documentation management, attendance data compilation, and ad-hoc school admin tasks.

Qualifications

• Minimum 3 years of front office customer service or admin experience.
• Experience in educational institutions or handling secondary students is desirable.
• Proficient in English (speaking, reading, writing).
• Proficient in MS Office for attendance tracking and reporting datasets.

Responsibilities

• Front-Line Operations: Handle incoming calls, greet walk-in visitors, and manage mails, deliveries, and courier dispatches.
• Student Wellness Support: Attend to pupils who are unwell at the front office counter and coordinate care/parent notifications.
• Documentation Management: Check form completeness, update telephone listings, track collection of certificates.
• Data Compilation: Assist in compiling daily staff attendance logs and monthly management summaries.
• Facilities Presentation: Maintain reception area to be clean, welcoming, and tidy.
• Ad-hoc Support: Perform any other duties as designated by School Administration Managers.

Skills

English fluency

MS Office

Communication skills

Empathy

Front desk experience

Tools

MS Word

MS Excel

Job description

Job Description & Core Responsibilities

We are seeking a mature, pleasant, and service-oriented individual to anchor the front desk operations and support critical campus admin pipelines. You will serve as the primary face of the institution, ensuring seamless communication among parents, visitors, vendors, and students.

• Front-Line Operations: Handle incoming telephone calls, greet walk-in visitors, and manage incoming/outgoing school mails, goods deliveries, and courier dispatches.
• Student Wellness Support: Attend to pupils who are unwell at the front office counter and coordinate care/parent notifications.
• Documentation Management: Check for the completeness of student application forms, update telephone listings, and systematically track the collection of Singapore Graduation Certificates.
• Data Compilation: Assist in compiling daily staff attendance logs and preparing monthly tracking summaries for management.
• Facilities Presentation: Ensure the reception area remains immaculate, welcoming, and tidy at all times.
• Ad-hoc Support: Perform any other duties as designated by the School Administration Managers.

Job Requirements

• Language Proficiency: Full working literacy to speak, read, and write English fluently.
• Technical Savvy: Proficient in Microsoft Office (Word, Excel) for attendance tracking and reporting datasets.
• Proven Track Record: Minimum 3 years of experience in front office customer service or general corporate administration.
• Industry Advantage: Prior work history within an educational institution or experience managing secondary school students is highly desirable.
• Soft Skills: A pleasant disposition, robust communication skills, and an empathetic approach when handling student or parent inquiries.

Job Details

• Position Type: Permanent / Contract (Part-Time)
• Working Hours: Mondays to Fridays, 6:45 AM – 11:45 AM (5 hours/day, no weekends/Public Holidays)
• Location: Geylang Methodist School (Secondary) – 2 Geylang East Central, Singapore 389705