Finance and Admin Executive

IFME WORKS PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Benefits offered by this job

5-Day Work Week

Performance Bonus for Good Performance

Medical Benefits

Career Growth Opportunities

Job summary

IFME WORKS PTE. LTD. is seeking a Finance & Admin Executive to support construction projects in Singapore. You will handle day-to-day finance and administration across accounting, billing, HR, payroll support, and office operations, ensuring accuracy and regulatory compliance.

You will assist AP/AR, bank reconciliations, GST, prepare invoices and vouchers, maintain records, coordinate with clients and suppliers, and support month-end close and reporting.

Responsibilities

• Assist in Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations.
• Prepare invoices, payment vouchers, and monitor outstanding receivables.
• Maintain accurate accounting records and supporting documents.
• Assist in month-end closing and preparation of financial reports.
• Support GST filing, audits, and statutory compliance matters.
• Prepare quotations, purchase orders, delivery orders, and invoices.
• Follow up on DO endorsement, project billing, and payment status.
• Maintain project records, documentation, and filing systems.
• Coordinate with clients, suppliers, and subcontractors on project documentation.
• Assist in materials ordering and delivery coordination.
• Apply, renew, and cancel Work Passes (WP/SP/EP).
• Maintain employee records and monitor pass, medical, and training expiry dates.
• Assist in payroll preparation, leave administration, and staff claims.
• Coordinate staff training and onboarding activities.
• Manage office inventory, correspondence, and general administrative matters.
• Provide administrative and operational support to management and project teams.
• Perform ad-hoc duties as assigned.

Job description

Finance & Admin Executive (Construction Industry)

Benefits

• 5-Day Work Week
• Performance Bonus for Good Performance
• Medical Benefits
• Career Growth Opportunities

Working Hours

• Monday - Thursday: 8:30 AM - 6:00 PM
• Friday: 8:30 AM - 5:30 PM

Job Responsibilities

Finance & Accounting

• Assist in Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations.
• Prepare invoices, payment vouchers, and monitor outstanding receivables.
• Maintain accurate accounting records and supporting documents.
• Assist in month-end closing and preparation of financial reports.
• Support GST filing, audits, and statutory compliance matters.

Project Billing & Administration

• Prepare quotations, purchase orders, delivery orders, and invoices.
• Follow up on DO endorsement, project billing, and payment status.
• Maintain project records, documentation, and filing systems.
• Coordinate with clients, suppliers, and subcontractors on project documentation.
• Assist in materials ordering and delivery coordination.

Human Resource & Office Administration

• Apply, renew, and cancel Work Passes (WP/SP/EP).
• Maintain employee records and monitor pass, medical, and training expiry dates.
• Assist in payroll preparation, leave administration, and staff claims.
• Coordinate staff training and onboarding activities.
• Manage office inventory, correspondence, and general administrative matters.

General Support

• Provide administrative and operational support to management and project teams.
• Perform ad-hoc duties as assigned.