Finance and Administrative Executive

IFME Works Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Benefits offered by this job

5-Day Work Week

Performance Bonus for Good Performance

Medical Benefits

Career Growth Opportunities

Job summary

IFME Works Pte Ltd is seeking a Finance & Admin Executive to manage accounting, project billing, HR and general admin in a construction setting. Duties include AP/AR, reconciliations, invoicing, and month-end close, with exposure to GST and statutory compliance.

The role covers project documentation coordination, payroll assistance, WoP processing, and office administration, requiring 2–3 years’ relevant experience.

Qualifications

• Diploma or Degree in Accounting, Finance, Business Administration, HR, or related field.
• Minimum 2–3 years of relevant working experience.
• Experience in construction or project-based environment is an advantage.
• Familiar with MOM work pass applications and renewals is preferred.
• Proficient in Microsoft Excel; experience with Xero is a plus.

Responsibilities

• Assist in Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations.
• Prepare invoices, payment vouchers, and monitor outstanding receivables.
• Maintain accurate accounting records and supporting documents.
• Assist in month-end closing and preparation of financial reports.
• Support GST filing, audits, and statutory compliance matters.
• Prepare quotations, purchase orders, delivery orders, and invoices.
• Follow up on DO endorsement, project billing, and payment status.
• Maintain project records, documentation, and filing systems.
• Coordinate with clients, suppliers, and subcontractors on project documentation.
• Assist in materials ordering and delivery coordination.
• Apply, renew, and cancel Work Passes (WP/SP/EP).
• Maintain employee records and monitor pass, medical, and training expiry dates.
• Assist in payroll preparation, leave administration, and staff claims.
• Coordinate staff training and onboarding activities.
• Manage office inventory, correspondence, and general administrative matters.
• Provide administrative and operational support to management and project teams.
• Perform ad-hoc duties as assigned.

Skills

Communication skills

Interpersonal skills

Organized

Independent working

Education

Accounting/Finance/Business Admin degree or diploma

Tools

Xero

Excel

Microsoft Office

Job description

Finance & Admin Executive (Construction Industry)

Benefits

• 5-Day Work Week

• Performance Bonus for Good Performance

• Medical Benefits

• Career Growth Opportunities

Working Hours

• Monday – Thursday: 8:30 AM – 6:00 PM

• Friday: 8:30 AM – 5:30 PM

Job Responsibilities

Finance & Accounting

• Assist in Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations.

• Prepare invoices, payment vouchers, and monitor outstanding receivables.

• Maintain accurate accounting records and supporting documents.

• Assist in month-end closing and preparation of financial reports.

• Support GST filing, audits, and statutory compliance matters.

Project Billing & Administration

• Prepare quotations, purchase orders, delivery orders, and invoices.

• Follow up on DO endorsement, project billing, and payment status.

• Maintain project records, documentation, and filing systems.

• Coordinate with clients, suppliers, and subcontractors on project documentation.

• Assist in materials ordering and delivery coordination.

Human Resource & Office Administration

• Apply, renew, and cancel Work Passes (WP/SP/EP).

• Maintain employee records and monitor pass, medical, and training expiry dates.

• Assist in payroll preparation, leave administration, and staff claims.

• Coordinate staff training and onboarding activities.

• Manage office inventory, correspondence, and general administrative matters.

General Support

• Provide administrative and operational support to management and project teams.

• Perform ad-hoc duties as assigned.

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, HR, or related field.

• Minimum 2–3 years of relevant working experience.

• Experience in construction or project-based environment will be an advantage.

• Familiar with MOM work pass applications and renewals is preferred.

• Proficient in Microsoft Office applications, especially Excel.

• Experience with accounting software (e.g. Xero) will be an advantage.

• Organized, responsible, and able to work independently.

• Good communication and interpersonal skills.