Finance and Admin Executive

IFME Works Pte Ltd; Singapore; On-site; SGD 47,000 - 69,000; Full time

Benefits offered by this job

5-Day Work Week

Performance Bonus for Good Performance

Medical Benefits

Career Growth Opportunities

Job summary

IFME Works Pte Ltd is hiring a Finance & Admin Executive in the construction sector to handle accounting, billing, and office administration. You will support AP/AR, banking reconciliations, GST, and month-end close while maintaining accurate records.

You will also manage project billing, procurement documentation, payroll support, and HR-related duties, collaborating with clients, suppliers, and subcontractors to keep projects running smoothly.

Responsibilities

• Assist in Accounts Payable, Accounts Receivable, and bank reconciliations.
• Prepare invoices, payment vouchers, and monitor outstanding receivables.
• Maintain accurate accounting records and supporting documents.
• Assist in month-end closing and preparation of financial reports.
• Support GST filing, audits, and statutory compliance.
• Prepare quotations, purchase orders, delivery orders, and invoices.
• Coordinate with clients, suppliers, and subcontractors on project documentation.
• Assist in payroll, leave administration, and staff claims.
• Manage office inventory and general administrative matters.
• Provide administrative and operational support to management and project teams.

Job description

Finance & Admin Executive (Construction Industry)

Benefits

• 5-Day Work Week

• Performance Bonus for Good Performance

• Medical Benefits

• Career Growth Opportunities

Working Hours

• Monday – Thursday: 8:30 AM – 6:00 PM

• Friday: 8:30 AM – 5:30 PM

Job Responsibilities

Finance & Accounting

• Assist in Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations.

• Prepare invoices, payment vouchers, and monitor outstanding receivables.

• Maintain accurate accounting records and supporting documents.

• Assist in month‑end closing and preparation of financial reports.

• Support GST filing, audits, and statutory compliance matters.

Project Billing & Administration

• Prepare quotations, purchase orders, delivery orders, and invoices.

• Follow up on DO endorsement, project billing, and payment status.

• Maintain project records, documentation, and filing systems.

• Coordinate with clients, suppliers, and subcontractors on project documentation.

• Assist in materials ordering and delivery coordination.

Human Resource & Office Administration

• Apply, renew, and cancel Work Passes (WP/SP/EP).

• Maintain employee records and monitor pass, medical, and training expiry dates.

• Assist in payroll preparation, leave administration, and staff claims.

• Coordinate staff training and onboarding activities.

• Manage office inventory, correspondence, and general administrative matters.

General Support

• Provide administrative and operational support to management and project teams.

• Perform ad‑hoc duties as assigned.