Family Personal Assistant

FUTUREQUAD TECHNOLOGIES PTE. LTD.; Singapore; On-site; SGD 42,000 - 70,000; Full time

Job summary

FUTUREQUAD TECHNOLOGIES PTE. LTD. is seeking an experienced Executive Assistant to support management with secretarial and administrative tasks in Singapore.

The role includes managing schedules, travel arrangements, and coordinating with drivers and service providers to ensure smooth operations. Required qualifications include a Diploma or Bachelor’s in a business-related field, at least 3 years in EA/PA roles, and fluency in English and Mandarin.

Qualifications

• Diploma or Bachelor's degree in a business-related field.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Fluent in English and Mandarin (spoken and written).
• Strong communication and coordination skills.
• Well-organized, proactive, and able to work independently.

Responsibilities

• Provide executive secretarial and administrative support to management.
• Coordinate schedules, travel, visa applications, and bookings.
• Assist with personal and family-related matters for management.
• Liaise with drivers, household staff, and external vendors.
• Maintain confidential documents and information with discretion.
• Perform other administrative duties as assigned by management.

Skills

Bilingual English/Mandarin

Executive support

Multitasking

Communication skills

Education

Diploma or Bachelor’s Degree in Business/Management/Secretarial Studies

Tools

Microsoft Office

Job description

Key Responsibilities

1. Provide executive secretarial and administrative support to management, including handling emails, documents, correspondence, coordination, and ad-hoc matters.
2. Manage business and personal schedules, including meetings, appointments, travel arrangements, visa applications, hotel bookings, and transportation logistics.
3. Assist with personal and family-related matters for management and family members, including children's transportation, activity accompaniment, family travel arrangements, and related logistics support.
4. Coordinate and liaise with drivers, domestic helpers, household service providers, and other external vendors, ensuring smooth execution of related matters.
5. Maintain, organize, and safeguard important documents, records, and information while ensuring strict confidentiality at all times.
6. Perform other administrative, coordination, and support duties as assigned by management.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Studies, or a related discipline.
• Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• Proficient in both English and Mandarin (spoken and written), as the role requires regular communication with Mandarin-speaking stakeholders and the handling of business correspondence and documents in both languages.
• Strong communication, interpersonal, and coordination skills.
• Well-organized, detail-oriented, proactive, and able to work independently.
• Strong problem-solving, multitasking, and adaptability skills.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of integrity, discretion, sound judgment, and confidentiality.
• Able to accommodate occasional business travel and ad-hoc work arrangements when required.

We are committed to fair and merit-based employment practices. All qualified applicants will be considered fairly based on their skills, experience, qualifications, and job-related requirements, in accordance with Singapore's Tripartite Guidelines on Fair Employment Practices (TAFEP).