Personal Assistant

CSASIA IP PTE. LTD.; Singapore; Hybrid; SGD 50,000 - 75,000; Full time

Job summary

CSASIA IP PTE. LTD. seeks an experienced Personal Assistant to support the Chairman with comprehensive executive administrative duties, travel planning, and confidential handling of sensitive information.

You will coordinate schedules, arrange itineraries for business and personal trips, and liaise with internal and external stakeholders to ensure smooth decision-making and timely communication.

Qualifications

• Diploma in Business Administration, Management, Secretarial Studies, or a related field.
• Prior PA experience with calendar/schedule management is highly preferred.
• Excellent written and verbal communication in English and Chinese.
• Proficient in Microsoft Office and other executive productivity tools.
• High integrity, discretion and confidentiality with handling sensitive information.
• Flexible work schedule to accommodate Chairman’s calendar.

Responsibilities

• Manage confidential business, family and personal matters in support of the Chairman, providing comprehensive lifestyle, travel and executive administrative support to ensure the smooth and efficient management of his daily schedule.
• Arrange and manage travel itineraries for business and personal trips, including flight and hotel bookings and related arrangements.
• Exercise discretion and professionalism while safeguarding all sensitive information.
• Oversee the Chairman’s calendar, appointments and meetings; coordinate meetings and liaise with stakeholders.
• Handle ad hoc personal and administrative matters as required, ensuring efficiency and discretion.

Skills

Schedule management

Discretion and confidentiality

Bilingual English/Chinese

Microsoft Office

Travel coordination

Education

Diploma in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office Suite

Job description

Roles & Responsibilities

• Manage confidential business, family and personal matters in support of the Chairman, providing comprehensive lifestyle, travel and executive administrative support to ensure the smooth and efficient management of his daily schedule.
• Arrange and manage travel itineraries for both business and personal trips, including flight and hotel bookings, transportation, travel documentation and other related arrangements to ensure smooth and seamless travel experiences.
• Exercise discretion, professionalism and meticulous attention to detail in carrying out the Chairman’s instructions accurately and efficiently, while maintaining strict confidentiality and safeguarding all sensitive business and personal information.
• Oversee the Chairman’s calendar, appointments, meetings and travel arrangements; coordinate and facilitate meetings, liaise with internal and external stakeholders, and ensure timely communication and follow-up to support effective decision-making and collaboration.
• Handle ad hoc personal, family and administrative matters as required, ensuring that all tasks and arrangements are managed efficiently, discreetly and in accordance with the Chairman’s expectations.

Qualifications and Requirements

• Minimum Diploma in Business Administration, Management, Secretarial Studies or a related field.
• Prior experience as a Personal Assistant, with demonstrated ability to manage schedules, appointments and day-to-day arrangements, is highly preferred.
• Excellent written and verbal communication skills in English and Chinese.
• Proficient in Microsoft Office and other executive productivity tools.
• High level of integrity, discretion and confidentiality, with the ability to handle sensitive business and personal information with professionalism and care.
• Willingness to work with flexibility according to the Chairman’s schedule and business requirements.

Only Singapore Citizens and Singapore Permanent Residents may apply.

Please note that only shortlisted candidates will be notified.