Executive Assistant

careers.bitkraft.vc - Jobboard; Singapore; On-site; SGD 45,000 - 70,000; Full time

Job summary

careers.bitkraft.vc - Jobboard is seeking an energetic and detail-driven Personal Assistant in Singapore. This pivotal role demands fluency in Mandarin and English and requires supporting the cofounder by managing multiple projects, along with personal tasks like coordinating family visits.

The ideal candidate will possess strong financial literacy and basic legal knowledge, with a proven track record as a Personal Assistant to senior executives. If you're flexible and ready for a fast-paced environment, we want to hear from you.

Qualifications

• Proven experience as a Personal Assistant supporting senior executives.
• Strong skills in managing budgets and financial documents.
• Ability to handle legal correspondence.

Responsibilities

• Provide administrative support including calendar management.
• Assist with financial management tasks and liaise with financial advisors.
• Handle confidential information with discretion.
• Coordinate international travel arrangements.
• Assist with legal documentation and liaise with legal teams.
• Manage family-related tasks for visiting family members.

Skills

Fluency in Mandarin

Fluency in English

Financial literacy

Basic legal literacy

Organizational abilities

Interpersonal skills

Ability to work well under pressure

Flexibility for after-hours responsibilities

Education

Bachelor's degree in Business Administration or related field

Job description

We’re on the hunt for an energetic, detail-driven Personal Assistant to powerfully support our cofounder. In this pivotal role, you’ll leverage your fluency in Mandarin, financial savvy, and basic legal know-how to juggle multiple projects with ease. Flexibility, discretion, and a willingness to travel are paramount, as you’ll tackle a wide range of responsibilities—right down to managing personal tasks like coordinating visiting family members.

This position is Singapore / Hong Kong-based to meet our business requirements.

If you’re ready to step into a fast-paced environment where no two days are the same, we want to hear from you.

Key Responsibilities

• Provide administrative support, including calendar management, scheduling meetings, and handling correspondence.
• Assist in financial management tasks such as expense reporting, budgeting, and liaising with financial advisors.
• Handle confidential information with discretion and professionalism.
• Coordinate international travel arrangements.
• Provide logistical support for both business and personal engagements.
• Assist with legal documentation and liaise with legal teams when necessary.
• Manage and coordinate family-related tasks, including the needs of visiting parents.
• Ensure seamless communication between stakeholders and manage tasks in a timely manner.
• Provide support for ad hoc tasks and after-hours requests as needed.

Qualifications

• Fluency in Mandarin and English (written and verbal).
• Proven experience as a Personal Assistant, preferably supporting senior executives.
• Strong financial literacy with the ability to manage budgets and understand financial documents.
• Basic legal literacy and the ability to handle legal correspondence.
• Exceptional organizational and multitasking abilities.
• Strong interpersonal skills and the ability to work well under pressure.
• Flexibility to handle after-hours responsibilities and travel when required.
• Experience in coordinating personal and family-related tasks.

Preferred Qualifications

• Bachelor's degree in Business Administration, Finance, or related field.
• Previous experience in supporting C-level executives.
• Familiarity with the financial or technology sector.