(Mandarin-Speaking) Executive Assistant

CHISHI FAMILY OFFICE PTE. LTD.; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

CHISHI FAMILY OFFICE PTE. LTD. is seeking a capable personal assistant/secretary to provide comprehensive administrative support to the Principal. The role emphasizes confidentiality, calendar management, and efficient coordination of meetings with internal and external stakeholders.

You will perform general office duties, organize filing systems, and prepare documents and presentations using Microsoft Office. Flexibility for after-hours tasks and ad-hoc assignments is expected.

Qualifications

• Bachelor Degree preferred.
• Financial management background or education preferred.

Responsibilities

• Provide comprehensive secretarial and administrative support to the Principal.
• Coordinate and schedule meetings and appointments to optimize time management.
• Execute general office duties to maintain operational effectiveness.
• Organize and maintain a filing system and safeguard documents to ensure confidentiality.
• Uphold strict confidentiality while engaging with management, staff, partners, and external parties.
• Manage multiple tasks simultaneously and collaborate with stakeholders at all levels.
• Work independently and contribute as a proactive team member to support office objectives.
• Utilize Microsoft Office applications (Excel, Word, PowerPoint) to prepare documents and presentations.
• Support secretarial duties beyond regular office hours and on weekends as required.
• Undertake ad-hoc assignments and related duties promptly.

Education

Bachelor Degree

Financial management background

Job description

Responsibilities

• Provide comprehensive secretarial and administrative support to the Principal of the Family Office to ensure smooth daily operations
• Coordinate and schedule meetings and business appointments efficiently to optimize time management
• Execute general office duties and administrative tasks to maintain operational effectiveness
• Organize and maintain a systematic filing system and safeguard various documents to ensure easy retrieval and confidentiality
• Uphold strict confidentiality while engaging professionally with management, staff, business partners, and external parties
• Manage multiple tasks simultaneously and collaborate effectively with internal and external stakeholders at all levels
• Work independently and contribute as a proactive team member to support office objectives
• Utilize Microsoft Office applications, including Excel, Word, and PowerPoint, to prepare documents and presentations accurately
• Support secretarial duties beyond regular office hours and on weekends as required
• Undertake ad-hoc assignments and related duties promptly as requested

Preferred competencies and qualifications

• Bachelor Degree preferred
• Financial management background or education preferred