Executive Assistant (Secretary)

HAROLD CONSULTANCY; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

HAROLD CONSULTANCY is seeking an experienced Executive Assistant to support the Managing Director in East Singapore. The role demands discretion, superior organisation, and proactive communication to keep the MD's day running smoothly.

You will manage calendars, screen emails, coordinate travel, prepare materials, take minutes, and liaise with internal teams and external partners. A calm, professional demeanor is essential in a fast-paced environment.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership.
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
• Excellent written and verbal communication skills.
• Exceptional organisational and time management abilities.
• Ability to work independently and handle multiple priorities.
• High level of discretion and professionalism.
• Experience organising travel and itineraries for senior executives.
• Ability to work in a fast-paced, dynamic environment.

Responsibilities

• Manage the Managing Director’s complex calendar, scheduling meetings, appointments, and travel arrangements
• Screen and respond to emails, phone calls, and correspondence on behalf of the MD
• Prepare and coordinate meeting materials, presentations, and reports
• Take minutes during key meetings and follow up on action items
• Coordinate travel itineraries, including flights, accommodation, and visas
• Process expense claims, invoices, and other administrative tasks
• Liaise with internal teams and external partners, maintaining strong professional relationships
• Support the MD with project coordination and ad-hoc tasks as required
• Handle confidential and sensitive information with discretion
• Assist with organising internal events, town halls, and executive visits

Skills

Calendar management

Email management

Travel coordination

Meeting preparation

Discretion

Independence

Liaison

Project coordination

Tools

Microsoft Office Suite

Job description

Job Title:Executive Assistant to Managing Director

Location:East Singapore

About the Role

We are seeking a highly organised and professional Executive Assistant to provide comprehensive administrative and secretarial support to the Managing Director. This is a key role that requires discretion, strong communication skills, and the ability to manage a busy executive office in a fast-paced environment. You will act as a trusted point of contact for internal and external stakeholders, ensuring the smooth operation of the MD's daily activities.

Key Responsibilities

• Manage the Managing Director’s complex calendar, scheduling meetings, appointments, and travel arrangements

• Screen and respond to emails, phone calls, and correspondence on behalf of the MD

• Prepare and coordinate meeting materials, presentations, and reports

• Take minutes during key meetings and follow up on action items

• Coordinate travel itineraries, including flights, accommodation, and visas

• Process expense claims, invoices, and other administrative tasks

• Liaise with internal teams and external partners, maintaining strong professional relationships

• Support the MD with project coordination and ad-hoc tasks as required

• Handle confidential and sensitive information with discretion

• Assist with organising internal events, town halls, and executive visits

Requirements

Essential

• Minimum 5 years of experience as an Executive Assistant or Personal Assistant to senior leadership

• Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

• Excellent written and verbal communication skills

• Exceptional organisational and time management abilities

• Ability to work independently and handle multiple priorities

• High level of discretion and professionalism

• Experience organising travel and itineraries for senior executives

• Ability to work in a fast-paced, dynamic environment