Facilities & Projects Admin (1-Year Contract + Bonus)

Sime Darby; Singapore; On-site; SGD 20,000 - 31,000; Full time

Benefits offered by this job

Completion bonus

Job summary

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team across facilities operations, office administration, tenders and CSR programmes.

The role requires a minimum GCE O-Level or Diploma, at least 2 years of administrative experience, and proficiency in Microsoft Office. You will coordinate maintenance, handle invoices, support safety and governance, and assist with tenders and events.

Qualifications

• Minimum GCE O-Level, Diploma or equivalent qualification.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office applications.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and comfortable working with different stakeholders and vendors.
• Experience in facilities administration would be an advantage.

Responsibilities

• Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Skills

Administrative skills

Minute-taking

Reporting

Budgeting

Coordination

Proactive

Education

GCE O-Level

Diploma

Tools

Microsoft Office

Job description

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team across facilities operations, office administration, tenders and CSR programmes.

The role requires a minimum GCE O-Level or Diploma, at least 2 years of administrative experience, and proficiency in Microsoft Office. You will coordinate maintenance, handle invoices, support safety and governance, and assist with tenders and events.