Admin Assistant (1 Year Contract)

Sime Motors; Singapore; Sur place; SGD 28 000 - 36 000; Plein temps

Résumé du poste

Performance Motors Limited in Singapore is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team with office administration, tenders and CSR programmes.

You will handle procurement, maintain records, support safety and compliance, coordinate with vendors, and help prepare reports and meetings. Ideal candidates have 2+ years admin experience and strong MS Office skills.

Qualifications

• 2+ years of administrative experience.
• Proficient in Microsoft Office applications.
• Minute-taking, reporting, filing, budgeting and invoice administration.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and able to work with multiple stakeholders and vendors.
• Facilities administration experience would be an advantage.

Responsabilités

• Coordinate facilities maintenance, inspections and follow-up actions with vendors and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices; ensure accurate payments.
• Maintain facilities contracts, maintenance and utility records and audit documents.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Assist tenders, renovation projects and business continuity; coordinate meetings with vendors.
• Manage general office administration: meetings, minutes, mail, filing, stationery, pantry.
• Support fleet records, including vehicles, fuel, EV charging costs.

Connaissances

Microsoft Office

Administrative experience

Minute-taking

Budgeting

Communication skills

Coordination skills

Formation

GCE O-Level/ Diploma

Outils

Microsoft Excel

Description du poste

Admin Assistant (1 Year Contract)# Careers## Admin Assistant (1 Year Contract)Apply: Singapore | Central Singapore | SD Performance Center (OSG1): Full time: Posted Today: JR122236**Company :**Performance Motors Limited**Build the Future of Automotive with Us.**Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.**What You’ll Be Doing**As an **Admin Assistant**, you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.* Coordinate **facilities maintenance, site inspections and follow-up actions** with vendors, contractors, landlords and internal teams.* Handle **purchase requisitions, purchase orders, quotations and invoices**, ensuring documents are complete and payments are processed accurately.* Maintain **facilities contracts, maintenance and utility records, audit documents and other administrative records**.* Support **workplace safety, risk assessments, access administration and compliance activities**.* Provide administrative support for **tenders, renovation projects and business continuity activities**, including meetings, vendor coordination, documentation and progress follow-up.* Manage general office administration, including **meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation**.* Support record-keeping and expense administration for **company, demo and patrol vehicles**, including fleet, fuel, EV charging and other related costs.* Coordinate **CSR programmes and events**, including logistics, registrations, communications, invoices, claims and participation records.* Prepare **reports, presentations and statistics**, respond to enquiries and provide general administrative support to the team when required.* Perform any **ad hoc duties** assigned by the reporting manager.**Who We’re Looking For*** This is a **1 Year Contract with Completion Bonus*** Minimum **GCE O-Level, Diploma** or equivalent qualification* At least **2 years of administrative experience*** Proficient in **Microsoft Office** applications* Good **administrative skills**, including minute-taking, reporting, filing, budgeting and invoice administration* Strong **organisational, communication and coordination skills*** **Proactive, detail-oriented** and comfortable working with different stakeholders and vendors* Experience in facilities administrationwould be an advantage**Why Join Us at Sime Motors?*** Be part of a trusted brand with a regional footprint* Work with cutting-edge automotive technology* Grow your career in a supportive, performance-driven culture