Facilities & Admin Specialist (1-Year Contract)

Sime Motors; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Performance Motors Limited in Singapore is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team with office administration, tenders and CSR programmes.

You will handle procurement, maintain records, support safety and compliance, coordinate with vendors, and help prepare reports and meetings. Ideal candidates have 2+ years admin experience and strong MS Office skills.

Qualifications

• 2+ years of administrative experience.
• Proficient in Microsoft Office applications.
• Minute-taking, reporting, filing, budgeting and invoice administration.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and able to work with multiple stakeholders and vendors.
• Facilities administration experience would be an advantage.

Responsibilities

• Coordinate facilities maintenance, inspections and follow-up actions with vendors and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices; ensure accurate payments.
• Maintain facilities contracts, maintenance and utility records and audit documents.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Assist tenders, renovation projects and business continuity; coordinate meetings with vendors.
• Manage general office administration: meetings, minutes, mail, filing, stationery, pantry.
• Support fleet records, including vehicles, fuel, EV charging costs.

Skills

Microsoft Office

Administrative experience

Minute-taking

Budgeting

Communication skills

Coordination skills

Education

GCE O-Level/ Diploma

Tools

Microsoft Excel

Job description

Performance Motors Limited in Singapore is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team with office administration, tenders and CSR programmes.

You will handle procurement, maintain records, support safety and compliance, coordinate with vendors, and help prepare reports and meetings. Ideal candidates have 2+ years admin experience and strong MS Office skills.