Facilities Admin Coordinator - 1-Year Contract + Bonus

PERFORMANCE MOTORS LIMITED; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

Performance Motors Limited is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team across facilities operations, office administration, tenders and CSR programmes. You will coordinate facilities maintenance, handle requisitions and invoices, maintain records, and support safety, risk assessments, and vendor coordination.

Strong MS Office skills and at least 2 years of admin experience are required; willingness to work with multiple

Qualifications

• Minimum GCE O-Level, Diploma or equivalent qualification.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office applications.
• Good administrative skills, including minute-taking, reporting, filing, budgeting and invoice administration.
• Strong organisational, communication and coordination skills.

Responsibilities

• As an Admin Assistant, you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.
• Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Skills

Microsoft Office

Administrative support

Coordination

Communication

Education

GCE O-Level or Diploma

Tools

Microsoft Office

Job description

Performance Motors Limited is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team across facilities operations, office administration, tenders and CSR programmes. You will coordinate facilities maintenance, handle requisitions and invoices, maintain records, and support safety, risk assessments, and vendor coordination.

Strong MS Office skills and at least 2 years of admin experience are required; willingness to work with multiple