Admin Assistant (1 Year Contract)

Performance Motors Limited; Singapore; Sur place; SGD 28 000 - 38 000; Plein temps

Avantages offerts par ce poste

Completion bonus

Résumé du poste

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team with facilities operations, office administration, tenders and CSR programmes.

You will coordinate maintenance, handle purchase requisitions and invoices, maintain records, support safety and compliance, and assist with meetings, reports and ad hoc tasks. A 1-year contract with completion bonus awaits the right candidate.

Qualifications

• Minimum GCE O-Level, Diploma or equivalent qualification.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office applications.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and comfortable working with different stakeholders and vendors.
• Experience in facilities administration would be an advantage.

Responsabilités

• Support facilities operations, office administration, projects, tenders and CSR programmes.
• Coordinate facilities maintenance, site inspections and follow-up actions with vendors and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices; ensure payments are processed.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Connaissances

Administrative experience

Microsoft Office proficiency

Communication skills

Organizational skills

Vendor coordination

Formation

GCE O-Level

Diploma or equivalent

Outils

Microsoft Office

Description du poste

Company: Performance Motors Limited Build the Future of Automotive with Us. Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence. As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As an Admin Assistant, you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes. Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams. Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately. Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records. Support workplace safety, risk assessments, access administration and compliance activities. Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up. Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation. Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs. Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records. Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required. Perform any ad hoc duties assigned by the reporting manager.

Who We’re Looking For

This is a 1 Year Contract with Completion Bonus Minimum GCE O-Level, Diploma or equivalent qualification At least 2 years of administrative experience Proficient in Microsoft Office applications Good administrative skills, including minute-taking, reporting, filing, budgeting and invoice administration Strong organisational, communication and coordination skills Proactive, detail-oriented and comfortable working with different stakeholders and vendors Experience in facilities administration would be an advantage

Why Join Us at Sime Motors?

Be part of a trusted brand with a regional footprint Work with cutting-edge automotive technology Grow your career in a supportive, performance-driven culture Sime is a trusted partner to more than 60 leading automotive and industrial equipment brands across the Asia Pacific region. Operating in 18 countries and territories, we deliver sustainable value by bringing world-class products and solutions that support the region’s mobility, growth and development. With approximately 30,000 employees across our international footprint, Sime is listed on the main market of Bursa Malaysia.