Facilities & Projects Admin Assistant (1-Year Contract)

Performance Motors Limited; Singapore; On-site; SGD 28,000 - 38,000; Full time

Benefits offered by this job

Completion bonus

Job summary

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team with facilities operations, office administration, tenders and CSR programmes.

You will coordinate maintenance, handle purchase requisitions and invoices, maintain records, support safety and compliance, and assist with meetings, reports and ad hoc tasks. A 1-year contract with completion bonus awaits the right candidate.

Qualifications

• Minimum GCE O-Level, Diploma or equivalent qualification.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office applications.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and comfortable working with different stakeholders and vendors.
• Experience in facilities administration would be an advantage.

Responsibilities

• Support facilities operations, office administration, projects, tenders and CSR programmes.
• Coordinate facilities maintenance, site inspections and follow-up actions with vendors and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices; ensure payments are processed.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Skills

Administrative experience

Microsoft Office proficiency

Communication skills

Organizational skills

Vendor coordination

Education

GCE O-Level

Diploma or equivalent

Tools

Microsoft Office

Job description

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team with facilities operations, office administration, tenders and CSR programmes.

You will coordinate maintenance, handle purchase requisitions and invoices, maintain records, support safety and compliance, and assist with meetings, reports and ad hoc tasks. A 1-year contract with completion bonus awaits the right candidate.