1 Year Admin Assistant (Up to $2900) #NJN

Recruit Express Pte Ltd; Singapore; On-site; SGD 30,000 - 32,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an Admin Assistant on a 1-year contract to support the Facilities, Corporate Services & Projects team in Singapore. You will handle office administration, procurement, and records management, ensuring smooth daily operations and compliance.

The role involves coordinating maintenance with vendors, preparing reports, and assisting with tenders and CSR programmes. Candidates should have at least 2 years of admin experience and a Diploma or equivalent, with

Qualifications

• Minimum GCE O-Level
• Diploma in related fields
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications

Responsibilities

• Support Facilities, Corporate Services & Projects team across operations and admin tasks.
• Coordinate facilities maintenance, site inspections and follow-up with vendors and contractors.
• Handle purchase requisitions, POs, quotations and invoices; ensure payments are processed.
• Maintain facilities contracts, records and audit documents; assist in governance activities.
• Provide admin support for tenders, renovations, CSR programmes and meetings.

Job description

Alexandra Road

1 Year Contract

8.30am to 6.30pm (Mon)

8.30am to 6.15pm (Tues to Fri)

$2700 to $2900 + 1 month completion bonus

What You'll Be Doing

As an Admin Assistant , you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.

Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.

Handle purchase requisitions, purchase orders, quotations and invoices , ensuring documents are complete and payments are processed accurately.

Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records .

Support workplace safety, risk assessments, access administration and compliance activities .

Provide administrative support for tenders, renovation projects and business continuity activities , including meetings, vendor coordination, documentation and progress follow-up.

Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation .

Support record-keeping and expense administration for company, demo and patrol vehicles , including fleet, fuel, EV charging and other related costs.

Coordinate CSR programmes and events , including logistics, registrations, communications, invoices, claims and participation records.

Prepare reports, presentations and statistics , respond to enquiries and provide general administrative support to the team when required.

Perform any ad hoc duties assigned by the reporting manager.

Responsibilities

• Minimum GCE O-Level, Diploma in related fields
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications

Jessica Nguyen Huynh Thanh Truc

CEI Reg. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.