Admin Assistant (1 Year Contract)

Sime Darby; Singapore; On-site; SGD 20,000 - 31,000; Full time

Benefits offered by this job

Completion bonus

Job summary

Performance Motors Limited in Singapore is seeking an Admin Assistant to support the Facilities, Corporate Services & Projects team across facilities operations, office administration, tenders and CSR programmes.

The role requires a minimum GCE O-Level or Diploma, at least 2 years of administrative experience, and proficiency in Microsoft Office. You will coordinate maintenance, handle invoices, support safety and governance, and assist with tenders and events.

Qualifications

• Minimum GCE O-Level, Diploma or equivalent qualification.
• At least 2 years of administrative experience.
• Proficient in Microsoft Office applications.
• Strong organisational, communication and coordination skills.
• Proactive, detail-oriented and comfortable working with different stakeholders and vendors.
• Experience in facilities administration would be an advantage.

Responsibilities

• Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices, ensuring documents are complete and payments are processed accurately.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities, including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles, including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events, including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics, respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Skills

Administrative skills

Minute-taking

Reporting

Budgeting

Coordination

Proactive

Education

GCE O-Level

Diploma

Tools

Microsoft Office

Job description

Company :

Performance Motors Limited

Build the Future of Automotive with Us.

Since 1979, Performance Motors Limited (PML) has been an authorised dealer of BMW cars and official importer for BMW Motorrad in Singapore. As a long-time partner of this German luxury automotive brand, PML has come to be associated with great performance, driving pleasure and service excellence.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As an Admin Assistant , you will support the Facilities, Corporate Services & Projects team across facilities operations, office administration, projects, tenders and corporate social responsibility programmes.

• Coordinate facilities maintenance, site inspections and follow-up actions with vendors, contractors, landlords and internal teams.
• Handle purchase requisitions, purchase orders, quotations and invoices , ensuring documents are complete and payments are processed accurately.
• Maintain facilities contracts, maintenance and utility records, audit documents and other administrative records.
• Support workplace safety, risk assessments, access administration and compliance activities.
• Provide administrative support for tenders, renovation projects and business continuity activities , including meetings, vendor coordination, documentation and progress follow-up.
• Manage general office administration, including meetings and minutes, mail and couriers, stationery, pantry supplies, filing and document preparation.
• Support record-keeping and expense administration for company, demo and patrol vehicles , including fleet, fuel, EV charging and other related costs.
• Coordinate CSR programmes and events , including logistics, registrations, communications, invoices, claims and participation records.
• Prepare reports, presentations and statistics , respond to enquiries and provide general administrative support to the team when required.
• Perform any ad hoc duties assigned by the reporting manager.

Who We’re Looking For

• This is a 1 Year Contract with Completion Bonus
• Minimum GCE O-Level, Diploma or equivalent qualification
• At least 2 years of administrative experience
• Proficient in Microsoft Office applications
• Good administrative skills , including minute-taking, reporting, filing, budgeting and invoice administration
• Strong organisational, communication and coordination skills
• Proactive, detail-oriented and comfortable working with different stakeholders and vendors
• Experience in facilities administration would be an advantage

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint
• Work with cutting-edge automotive technology
• Grow your career in a supportive, performance-driven culture