Facilities & Guest Experience Coordinator

CUSHMAN & WAKEFIELD (S) PTE LTD; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Cushman & Wakefield (S) PTE LTD is seeking a reception/Facilities Coordinator to greet visitors and staff, answer calls, manage mail, and oversee conference room logistics. You will support catering, events, courier handling, and stock office supplies while maintaining safety and compliance standards.

Ideal candidates bring 2+ years in facilities or a similar role, strong organization, and proficiency in MS Office and FM software. This on-site role emphasizes teamwork and service excellence.

Qualifications

• 2+ years of experience in facilities management or a similar role.
• Knowledge of compliance, safety, and maintenance regulations.
• Strong organizational and problem-solving skills.
• Proficiency in MS Office and FM software/tools.
• Ability to manage vendors, budgets, and reporting tasks.
• Excellent communication and teamwork skills.

Responsibilities

• Greet external visitors and internal staff with professionalism and courtesy.
• Answer incoming calls and receive mails promptly.
• Sort and distribute all incoming mail and packages.
• Handle walk-in enquiries, guest wireless assistance and visitor passes.
• Act as administrator for conference rooms across the portfolio.
• Ensure conference rooms are cleaned on schedule and well maintained.
• Assist with catering setups, event planning and ordering as required.
• Manage postage and local/foreign courier in and out.
• Inventory and stock office and pantry supplies where applicable.
• Maintain up-to-date emergency contact information.
• Facilitate supply of office stationery and other essential items.

Skills

Facilities management

Vendor management

Communication skills

Organizational skills

Problem-solving

Teamwork

MS Office

Tools

FM software

Job description

Cushman & Wakefield (S) PTE LTD is seeking a reception/Facilities Coordinator to greet visitors and staff, answer calls, manage mail, and oversee conference room logistics. You will support catering, events, courier handling, and stock office supplies while maintaining safety and compliance standards.

Ideal candidates bring 2+ years in facilities or a similar role, strong organization, and proficiency in MS Office and FM software. This on-site role emphasizes teamwork and service excellence.