Facilities Admin & Billing Coordinator

Cushman & Wakefield; Singapore; On-site; SGD 30,000 - 48,000; Full time

Job summary

Cushman & Wakefield, a leading global real estate services firm, is seeking an Admin Executive to support facilities management operations in Singapore. The role involves managing work orders, service records, maintenance data, billing and quotations, and delivering high-quality customer service.

Ideal candidates have at least 2 years of administrative experience, experience with billing and client coordination, and familiarity with CMMS/FM systems such as Maintegra or FIMS.

Qualifications

• Minimum 2 years of administrative experience, preferably in Facilities Management or related fields.
• Experience in handling billing, quotations, customer service, and operational administration.
• Knowledge of Maintegra, FIMS, ESS, or similar CMMS/FM systems is an advantage.

Responsibilities

• Manage and maintain work orders, service records, and maintenance data.
• Prepare, process, and track ad hoc quotations; coordinate with operations, vendors, and clients.
• Handle ESS billing administration, verify completed works, process invoices, and resolve billing issues.
• Serve as primary contact for customer feedback and escalations; coordinate with stakeholders for prompt resolution.
• Provide documentation management, reporting, audit support, and meeting assistance.

Skills

Billing

Customer service

Operations coordination

CMMS/FM systems

Tools

Maintegra

FIMS

ESS

Job description

Cushman & Wakefield, a leading global real estate services firm, is seeking an Admin Executive to support facilities management operations in Singapore. The role involves managing work orders, service records, maintenance data, billing and quotations, and delivering high-quality customer service.

Ideal candidates have at least 2 years of administrative experience, experience with billing and client coordination, and familiarity with CMMS/FM systems such as Maintegra or FIMS.