Guest Relations & Front Desk Concierge

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Cushman & Wakefield in Singapore is seeking a proactive Facilities Administrator to greet visitors, manage mail, coordinate conference rooms, and oversee office supplies. You will handle walk-in inquiries, assist with catering and event setups, and ensure smooth day-to-day facilities operations.

The role requires 2+ years in facilities management, strong organizational skills, and proficiency in MS Office and FM software.

Qualifications

• 2+ years of experience in facilities management or a similar role.
• Knowledge of compliance, safety, and maintenance regulations.
• Strong organizational and problem-solving skills.
• Proficiency in MS Office and FM software/tools.
• Ability to manage vendors, budgets, and reporting tasks.
• Excellent communication and teamwork skills.

Responsibilities

• Greet external visitors and internal staff with professionalism.
• Answer incoming calls and receiving mails.
• Sort and distribute all incoming mail and overnight packages.
• Handle walk-in enquiries, guest wireless assistance and visitor passes.
• Act as administrator for conference rooms and coordinate bookings.
• Ensure conference rooms are cleaned on a regular schedule.
• Assist with catering setups, event planning and ordering as required.
• Manage postage and local/foreign courier in and out.
• Inventory and stock office and pantry supplies where applicable.
• Maintain up-to-date emergency contact information list with work, home and cell numbers.
• Facilitate supply of office stationery, pantry supplies, and related items.

Skills

Facilities management

Vendor management

Budgeting & reporting

MS Office

FM software

Tools

MS Office

FM software

Job description

Cushman & Wakefield in Singapore is seeking a proactive Facilities Administrator to greet visitors, manage mail, coordinate conference rooms, and oversee office supplies. You will handle walk-in inquiries, assist with catering and event setups, and ensure smooth day-to-day facilities operations.

The role requires 2+ years in facilities management, strong organizational skills, and proficiency in MS Office and FM software.