Facilities & Front Desk Coordinator

Jones Lang LaSalle Incorporated; Singapore; Sur place; SGD 36 000 - 48 000; Plein temps

Résumé du poste

Jones Lang LaSalle is seeking a dedicated facilities/administrative coordinator to be stationed on-site in Singapore. You will welcome visitors, manage the reception, coordinate meeting room bookings, and support event setup for client and internal meetings.

You will also manage mail, deliveries, office supplies, and coordinate with vendors. Responsibilities include assisting with facilities operations, safety checks, and reporting under the supervision of the Facilities Manager.

Qualifications

• Requires a high school diploma or equivalent; Associate's degree preferred.
• 2+ years of experience in reception, office administration, or customer service roles.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational abilities.
• Customer service mindset with professional demeanor.
• Ability to prioritize tasks in a fast-paced environment.
• Self-disciplined and able to work independently.
• Candidate with less experience may also be considered.

Responsabilités

• Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service.
• Coordinate meeting room bookings and prepare spaces for client and internal meetings.
• Coordinate with users to arrange venue set up for functions and events.
• Process facilities service requests and coordinate with vendors or team members.
• Manage incoming/outgoing mail, deliveries, and courier services.
• Maintain office supply inventory and process ordering requests.
• Manage HSE checklist such as fire extinguisher and First Aid box.
• Manage flight bookings.
• Assist with administrative tasks related to facilities operations.
• Support the Facilities Manager with documentation, record keeping, and reporting.

Connaissances

Verbal and written communication

Organizational skills

Task prioritization

Customer service mindset

Independent work

Attention to detail

Bilingual capabilities

Formation

High school diploma or equivalent

Associate's degree preferred

Outils

MS Office (Word, Excel, Outlook)

Description du poste

Jones Lang LaSalle is seeking a dedicated facilities/administrative coordinator to be stationed on-site in Singapore. You will welcome visitors, manage the reception, coordinate meeting room bookings, and support event setup for client and internal meetings.

You will also manage mail, deliveries, office supplies, and coordinate with vendors. Responsibilities include assisting with facilities operations, safety checks, and reporting under the supervision of the Facilities Manager.