Facilities Coordinator cum Receptionist

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Jones Lang LaSalle is seeking a dedicated facilities/administrative coordinator to be stationed on-site in Singapore. You will welcome visitors, manage the reception, coordinate meeting room bookings, and support event setup for client and internal meetings.

You will also manage mail, deliveries, office supplies, and coordinate with vendors. Responsibilities include assisting with facilities operations, safety checks, and reporting under the supervision of the Facilities Manager.

Qualifications

• Requires a high school diploma or equivalent; Associate's degree preferred.
• 2+ years of experience in reception, office administration, or customer service roles.
• Proficiency in MS Office applications (Word, Excel, Outlook).
• Strong verbal and written communication skills.
• Detail-oriented with excellent organizational abilities.
• Customer service mindset with professional demeanor.
• Ability to prioritize tasks in a fast-paced environment.
• Self-disciplined and able to work independently.
• Candidate with less experience may also be considered.

Responsibilities

• Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service.
• Coordinate meeting room bookings and prepare spaces for client and internal meetings.
• Coordinate with users to arrange venue set up for functions and events.
• Process facilities service requests and coordinate with vendors or team members.
• Manage incoming/outgoing mail, deliveries, and courier services.
• Maintain office supply inventory and process ordering requests.
• Manage HSE checklist such as fire extinguisher and First Aid box.
• Manage flight bookings.
• Assist with administrative tasks related to facilities operations.
• Support the Facilities Manager with documentation, record keeping, and reporting.

Skills

Verbal and written communication

Organizational skills

Task prioritization

Customer service mindset

Independent work

Attention to detail

Bilingual capabilities

Education

High school diploma or equivalent

Associate's degree preferred

Tools

MS Office (Word, Excel, Outlook)

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Duties and responsibilities

• Welcome visitors, manage reception area, and maintain sign-in procedures while providing exceptional customer service
• Coordinate meeting room bookings and prepare spaces for client and internal meetings
• Coordinate with users to arrange venue set up for functions and events
• Process facilities service requests and coordinate with appropriate vendors or team members
• Manage incoming/outgoing mail, deliveries, and courier services
• Maintain office supply inventory and process ordering requests
• Manage HSE checklist such as fire extinguisher, First Aid box.
• Manage flight booking
• Assist with administrative tasks related to facilities operations
• Support the Facilities Manager with documentation, record keeping, and reporting

Required Qualifications & Experience

• High school diploma or equivalent; Associate's degree preferred
• 2+ years of experience in reception, office administration, or customer service roles
• Proficiency in MS Office applications (Word, Excel, Outlook)
• Strong verbal and written communication skills
• Detail-oriented with excellent organizational abilities
• Customer service mindset with professional demeanor
• Ability to prioritize tasks in a fast-paced environment
• Self-disciplined and able to work independently
• Candidate with less experience may also be considered

Preferred Skills

• Previous experience in facilities coordination or property management
• Knowledge of building systems and maintenance procedures
• Experience with facilities management software
• Background in the electronics industry or corporate office environments
• Bilingual capabilities (English and Other Local Spoken Lanaguages)
• Experience coordinating with vendors and service providers
• Strong problem-solving abilities and attention to detail

Location: On-site –Singapore

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page