Facilities Executive cum Building Inspector

Fonda Global Engineering; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking a Facilities Management Specialist to manage building operations and ensure compliance with safety regulations. This role involves vendor coordination, site inspections, and maintaining documentation for audits. The ideal candidate has a diploma in a related field and 1-3 years of experience in facilities management. Proficiency in CAFM/CMMS platforms is preferred. Competitive compensation is offered.

Qualifications

• 1–3 years of experience in building maintenance, facilities management, or property operations.
• Experience with commercial, industrial, or mission-critical facilities is advantageous.
• Certifications such as Fire Safety Manager (FSM) are an advantage.

Responsibilities

• Assist in the day-to-day management of building operations, including M&E systems.
• Conduct regular site inspections to identify defects and maintenance needs.
• Coordinate with vendors for scheduled maintenance and repairs.
• Ensure compliance with regulatory requirements.
• Assist in managing FM contracts and inventories.
• Prepare daily/weekly reports and maintain documentation.

Skills

Building systems understanding

Coordination skills

Communication skills

Multitasking ability

Proficiency in MS Office

Problem-solving abilities

Education

Nitec / Higher Nitec / Diploma in Mechanical, Electrical, Building Services, Facilities Management or related fields

Tools

CAFM/CMMS platforms

Job description

Key Responsibilities

1. Facilities Operations & Maintenance

• Assist in the day-to-day management of building operations, including M&E systems, HVAC, electrical, plumbing, fire protection, and general services.
• Conduct regular site inspections to identify defects, safety risks, and maintenance needs.
• Monitor performance of essential systems (chillers, pumps, AHUs, UPS, generators, etc.), depending on the facility type.
• Ensure timely execution of preventive and corrective maintenance work.

2. Building Inspection

• Conduct building inspection and/or condition assessment
• Produce inspection reports from building inspections carried out
• Work as part of the FM Team to follow up on defects rectification arising from building inspection and ensure close out of defects
• Support other inspection duties as required

3. Vendor & Contractor Management

• Coordinate with vendors for scheduled maintenance, repairs, and service works.
• Verify work quality, service reports, method statements, and compliance with safety requirements.
• Assist in evaluating vendor performance and managing service-level expectations.
• Raise work orders and track job completion through CAFM/CMMS systems.

4. Stakeholder Management

• Act as a point of contact for internal departments.
• Respond to feedback, service requests, and complaints in a professional and timely manner.
• Support space planning, office moves, renovations, and small improvement works.

4. Safety & Compliance

• Ensure compliance with regulatory requirements (SCDF, BCA, MOM, NEA, PUB, EMA).
• Support safety programs including PTW, LOTO, hot-work permits, confined space procedures, and risk assessments.
• Assist in emergency response, evacuation drills, and incident reporting.
• Maintain proper documentation for statutory inspections and certifications.

5. Contract & Inventory Administration

• Assist in managing FM contracts, scope of work, inventories, spare parts, and consumables.
• Support procurement activities (quotations, comparison sheets, approvals).
• Track asset conditions, maintenance history, and replacement planning.

6. Reporting & Documentation

• Prepare daily/weekly reports, inspection checklists, incident logs, and maintenance summaries.
• Update CAFM/CMMS for work orders, asset details, and maintenance schedules.
• Maintain documentation for audits, compliance checks, and client reporting.

Requirements

Qualifications

• Nitec / Higher Nitec / Diploma in Mechanical, Electrical, Building Services, Facilities Management, Property Management, or related fields.
• Certifications such as Fire Safety Manager (FSM), WSQ Safety courses, or relevant trade certificates are an advantage.
• Certifications such as NEN2767 Building Condition Assessment Standards, recognized building inspector certificates are an advantage.

Experience

• 1–3 years of experience in building maintenance, facilities management, or property operations.
• Experience with commercial, industrial, or mission-critical facilities is advantageous.
• Familiarity with M&E systems and building operations.

Skills

• Good understanding of building systems and FM processes.
• Strong coordination and communication skills.
• Ability to multitask and respond to operational issues quickly.
• Proficiency in MS Office and CAFM/CMMS platforms.
• Hands‑on approach with good problem‑solving abilities.