Executive Support & Events Coordinator

National University of Singapore; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A prestigious educational institution in Singapore is seeking a Personal Assistant to provide comprehensive administrative support to the Executive Director. This role involves managing schedules, organizing meetings, and handling travel arrangements. Candidates should have at least 1-2 years of relevant experience, exceptional organizational skills, and the ability to handle confidential information. Familiarity with scientific or academic environments is a plus. This position promises an engaging work environment and the opportunity to contribute to impactful initiatives.

Qualifications

• At least 1–2 years of administrative or assistant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with productivity tools like Microsoft Office and Zoom.
• A proactive, flexible, and service-oriented mindset.

Responsibilities

• Provide support to the Executive Director in administrative tasks.
• Manage the Executive Director’s calendar and travel logistics.
• Prepare documents, presentations, and correspondence.
• Coordinate meetings including agenda preparation.
• Manage emails and phone calls for the Executive Director.
• Maintain organized digital and physical filing systems.
• Assist in planning events and workshops.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Discretion with confidential information

Proficiency with productivity tools

Proactive mindset

Service-oriented attitude

Education

1-2 years of administrative or assistant experience

Tools

Microsoft Office

Zoom

Job description

A prestigious educational institution in Singapore is seeking a Personal Assistant to provide comprehensive administrative support to the Executive Director. This role involves managing schedules, organizing meetings, and handling travel arrangements. Candidates should have at least 1-2 years of relevant experience, exceptional organizational skills, and the ability to handle confidential information. Familiarity with scientific or academic environments is a plus. This position promises an engaging work environment and the opportunity to contribute to impactful initiatives.