Executive/Senior Executive, Venue Operations & Event Logistics

Constellar Group Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A premier venue management company in Singapore is seeking an experienced professional to oversee inventory and logistics for MICE events. This role involves managing the inventory lifecycle, ensuring venue readiness, and coordinating with internal teams and vendors. The ideal candidate has a minimum of a NITEC or Diploma and at least 3 years of experience in event logistics or inventory management. Proficiency in Microsoft Office and excellent communication skills are essential for success in this role.

Qualifications

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience in service and/or ground operations management.
• Proven experience in inventory management, warehousing, or event logistics.

Responsibilities

• Manage the lifecycle of event inventory from planning to post-event.
• Plan and execute logistical set-up requirements for events.
• Support procurement activities and vendor performance evaluation.

Skills

Inventory management

Logistics coordination

Attention to detail

Communication skills

Education

NITEC or Diploma

Tools

Microsoft Office applications

Job description

As part of the Venue Operations team at Singapore EXPO, you will take ownership of the full inventory and logistics lifecycle that supports MICE events — from procurement and preparation to on-site deployment and post-event recovery. You will work closely with internal teams, vendors, and contractors to ensure all physical assets, consumables, and set-up resources are properly maintained, accounted for, and deployed on time. This role is ideal for individuals looking to build a career in venue logistics, event operations, or facilities planning.

Inventory Management and Resource Planning

• Manage the lifecycle of event inventory — from planning and deployment to post-event return and tracking.
• Maintain up-to-date inventory records for all assets, consumables, and operational materials.
• Plan for and manage the deployment of manpower (e.g., setup crew) to support event set-up, tear-down, and logistic movement.
• Monitor stock levels and usage trends of consumables to prevent overstocking or shortages and support forecasting needs.
• Coordinate annual stocktake exercises with the Finance team, ensuring all inventory is properly accounted for.
• Plan for asset renewal, repair, or write-off based on condition, lifespan, and operational needs.
• Organise and maintain warehouse and storage areas with proper labelling, zoning, and accessibility for operational efficiency.
• Develop and maintain SOPs for inventory movement, asset handling, and storage procedures.

Event Logistics Execution and Venue Readiness

• Plan, coordinate, and execute all logistical and physical set-up requirements for exhibitions, conferences, and events.
• Convert organiser requirements into clear set-up instructions for on-ground execution.
• Oversee the physical set-up and tear-down of venue spaces in coordination with internal teams and vendors.
• Ensure meeting rooms and event spaces are clean, properly configured, and guest-ready in line with operational and brand standards.
• Support client handover and takeover processes, including last-minute adjustments.
• Liaise with cleaning vendors to coordinate post-event restoration of soiled assets such as linens, carpets, and chairs.

Vendor Management and Procurement Support

• Support procurement activities by sourcing quotations, raising purchase orders, and tracking deliveries.
• Evaluate vendor performance annually or as needed to assess quality or service and reliability.
• Track procurement timelines and align purchasing activities with operational schedules and event timelines.
• Ensure proper documentation, invoicing, and closure of procurement and vendor-related tasks.
• Undertake additional duties and cross-functional support tasks as assigned by the Reporting Officer from time to time.

Qualifications

• Minimum NITEC or Diploma.
• At least 3 years of relevant experience, preferably in service and/or ground operations management.
• Meticulous, reliability, honesty, independent and a team player.
• Proven experience in inventory management, warehousing, or event logistics is required.
• Strong attention to detail and ability to manage multiple moving parts simultaneously.
• Capable of lifting and moving heavy objects and performing physical tasks required for set-up and tear-down.
• Ability to think on your feet and react to unexpected challenges with effective solutions.
• Excellent communication skills with good command of written and spoken English.
• Proficient in Microsoft Office applications (Word, Excel and Powerpoint).
• Able to work a 5.5 days work week.