Executive/Senior Executive (Procurement)

National University of Singapore; Singapore; On-site; SGD 55,000 - 75,000; Full time

Job summary

The National University of Singapore is seeking an Administrative Specialist to support the Central Procurement Department, ensuring compliance with procedures for Quotations and Tenders, and processing purchases efficiently.

The role requires a Bachelor's degree and familiarity with SAP/Ariba, strong organisation, and effective communication to coordinate with internal stakeholders and suppliers. Proactive teamwork and accuracy in document handling are essential.

Qualifications

• Bachelor's Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams.
• Proficient in Microsoft Office applications.

Responsibilities

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
• Provide procurement advice and guidance to internal stakeholders on procedures and requirements
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
• Liaise with internal stakeholders on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties as assigned

Skills

Communication

Interpersonal skills

Teamwork

Time management

Meticulous

Education

Bachelor's Degree in a related discipline

Tools

SAP

Ariba

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

Provide administrative specialist support to the Central Procurement Department for a variety of business functions including but not limited to the following: -

• Administer and manage procurement activities relating to Quotations and Tenders to ensure compliance with procurement policies/regulations.
• Provide procurement advice and guidance to internal stakeholders on procedures and requirements
• Review and prepare procurement documents such as publication documents, recommendation reports, etc.
• Perform transactions in e-procurement system to conduct Quotations and Tenders publications, award, issue Purchase Order and Goods Receipt.
• Liaise with internal stakeholders on Contract Management and track outstanding orders.
• Streamline overall procurement systems, processes and controls to achieve operational efficiency.
• Ensure all invoices and documentations are submitted timely so as to provide efficient payment to suppliers.
• Perform any other related duties as assigned

Qualifications

• Bachelor's Degree in a related discipline.
• Prior experience in procurement and knowledge of SAP and Ariba System would be advantageous.
• Prior work experience in academic environment would be an advantage.
• Meticulous, well-organised and able to manage priorities.
• Possess good communication, interpersonal skills and able to work well in teams
• Proficient in Microsoft Office applications.

We regret that only shortlisted candidates will be notified.