Associate Executive, Facilities Management Engineering (FME)

Singapore General Hospital; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Singapore General Hospital is seeking an Associate Executive to provide administrative and procurement support for the Facilities Management & Engineering Department. You will handle day-to-day coordination, manage end-to-end procurement, and maintain accurate records and inventories.

The role requires a Diploma with 2+ years in administration, proficiency in MS Office, and a solid understanding of procurement governance. Knowledge of Ariba and SAP MM is advantageous but not essential.

Qualifications

• Diploma in any discipline with at least 2 years of administrative experience.
• Experience with procurement processes is preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Knowledge of Ariba and SAP MM is advantageous but not essential.
• Strong organisational and communication skills; able to work independently.
• Detail-oriented with the ability to multitask in a fast-paced environment.

Responsibilities

• Provide day-to-day administrative support and coordination for departmental activities.
• Process end-to-end procurement including ITQ / RFP, Purchase Requisition / S2C, PO creation, invoice verification, and payment administration.
• Maintain and update records, databases, and departmental filing systems.
• Monitor and maintain departmental supplies and inventory.
• Liaise with internal stakeholders and vendors to ensure timely procurement and service delivery.
• Maintain accurate procurement documentation and ensure compliance with procurement policies and governance requirements.
• Utilise Ariba and SAP MM modules for procurement transactions and tracking.
• Assist with staff onboarding activities, including coordination of system access and administrative documentation.
• Coordinate staff training programmes and maintain training records.
• Support departmental communications and administrative initiatives as required.

Skills

Microsoft Excel

Microsoft Word

Communication

Organization

Education

Diploma in any discipline

Tools

Ariba

SAP MM

Job description

We are looking for a proactive and detail-oriented Associate Executive to provide administrative and procurement support for the Facilities Management & Engineering Department.

Key Responsibilities

• Provide day-to-day administrative support and coordination for departmental activities
• Process end-to-end procurement processes, including ITQ / RFP, Purchase Requisition / S2C, PO creation, invoice verification, and payment administration
• Maintain and update records, databases, and departmental filing systems
• Monitor and maintain departmental supplies and inventory
• Liaise with internal stakeholders and vendors to ensure timely procurement and service delivery
• Maintain accurate procurement documentation and ensure compliance with procurement policies and governance requirements
• Utilise Ariba and SAP MM modules for procurement transactions and tracking.
• Assist with staff onboarding activities, including coordination of system access and administrative documentation
• Coordinate staff training programmes and maintain training records
• Support departmental communications and administrative initiatives as required

Requirements

• Diploma in any discipline with at least 2 years of administrative experience, preferably with procurement-related responsibilities
• Proficient in Microsoft Office applications, particularly Excel and Word
• Good understanding of procurement processes and governance
• Knowledge in Ariba and SAP MM modules would be advantageous but not essential
• Strong organisational, interpersonal, written and verbal communication skills.
• Ability to work independently and collaboratively within a team environment
• Adaptable and resilient with the ability to thrive in a dynamic, high volume, fast-paced environment.
• Detail-oriented, resourceful, and capable of managing multiple priorities effectively while maintaining a high level of accuracy and quality