Procurement Assistant / Assistant Procurement Executive

PSA Singapore; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

PSA Singapore is seeking a procurement support professional to assist in RFQ preparation, guide suppliers through tender procedures, and support negotiations within the Central Procurement Support team of PSA Singapore's Procurement Division.

The role requires at least 1 year in purchasing, with strong MS Office skills, meticulousness, and good negotiation/communication abilities. Applicants will work closely with procurement staff and user departments in a dynamic environment.

Qualifications

• GCE A-Levels or Diploma in any discipline, or equivalent.
• Min 1 year experience in purchasing or related functions.
• Proficient in MS Office (Word, Excel).
• Meticulous, independent, able to manage multiple tasks.
• Strong negotiation and communication skills are advantageous.

Responsibilities

• Assist in the preparation of RFQs and tender-related documents.
• Engage and guide suppliers on tender participation procedures and quote submissions.
• Support lead officers on management of RFQ/tender clarifications and negotiation meetings.
• Handle administrative follow-ups and documentation upon contract conclusion.

Skills

Negotiation skills

Communication

Multitasking

Education

GCE A-Levels / Diploma in any discipline

Tools

Microsoft Office (Word, Excel)

Job description

Be Part of a Team Driving Procurement Excellence

This position reports to the Section Manager (Procurement) and Assistant Vice President (Procurement), and works closely with procurement staff, user departments, and external suppliers. As part of the Central Procurement Support team within PSA Singapore's Procurement Division, you will play a key role in ensuring the smooth delivery of procurement operations and supporting procurement executives in aligning sourcing strategies with business objectives. This role offers exposure to a dynamic environment where collaboration and innovation are valued. Beyond day-to-day tender support, you will have opportunities to contribute to process improvement projects which strive to enhance the efficiency and effectiveness of procurement workflows - providing a platform to learn and grow within a forward-looking team.

Key Responsibilities:

• Assist in the preparation of Request for Quotations (RFQs) and tender-related documents.
• Engage and guide suppliers on tender participation procedures and quote submissions.
• Support lead officers on the management of RFQ/tender clarifications and negotiation meetings.
• Handle administrative follow-ups and documentation upon contract conclusion.
  

Requirements:

• GCE A-Levels / Diploma in any discipline, or equivalent qualification.
• Minimum 1 year of experience in purchasing or related functions.
• Proficiency in Microsoft Office applications (Word, Excel).
• Meticulous, independent, and able to manage multiple tasks effectively.
• Good negotiation and communication skills will be an added advantage
  

Only shortlisted candidates will be notified